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City of San Leandro <br />City Council <br />Meeting Date: October 17, 2022 <br />Agenda Number: 10.j. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 22-591 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize the City Manager to Execute a Consulting Services <br />Agreement with Baker Tilly for Staffing and Organizational Review of the Engineering and Transportation <br />Department for $39,900. The Cumulative Projects' Budget Total for Current and Planned Work by Baker <br />Tilly/Management Partners is $161,790 <br />COUNCIL PRIORITY <br />·Fiscal Sustainability and Transparency <br />SUMMARY <br />This action approves and authorizes the City Manager to execute a Consulting Services Agreement <br />(CSA) with Baker Tilly (formerly Management Partners) for staffing and organizational review of the <br />Engineering and Transportation Department. The consultant’s cumulative contracted work occurring <br />across multiple City departments, both currently underway and planned, is $161,790. <br /> RECOMMENDATIONS <br />Staff recommends approving and authorizing the City Manager to execute the CSA with Baker Tilly. <br />BACKGROUND <br />With the various organizational changes occurring over the past few years, the City has previously <br />engaged the services of Baker Tilly to perform fiscal model updates, as well as a more recent <br />organizational assessment for the Recreation and Human Services Department. On top of the existing <br />work underway, due to the cumulative contracts’ amount reached with the planned work for both the <br />Public Works Department and the Engineering & Transportation Department, Council review and <br />approval of this CSA is recommended. <br />Analysis <br />The last Engineering and Transportation Department staffing review occurred in 2016. Baker Tilly was <br />contacted to provide a proposed scope of work that included conducting an organizational assessment, <br />with the goal of taking a fresh look at the organizational structure, operations, and staffing, to ensure the <br />department has the optimum structure to provide services to the community. <br /> The proposed scope of work includes: <br />·Review of the current organizational structure, staffing levels, and spans of control <br />·Identify opportunities to increase efficiency, effectiveness, and collaboration; and <br />Page 1 City of San Leandro Printed on 10/13/2022