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File Number: 22-625 preclude the project from being completed in a timely manner as required by the grant. Furthermore, Common Vision’s constrained cash flow as a small non-profit and the grant reimbursement process does not allow them to handle large purchases such as bulk tree orders. Staff therefore recommends a sole source non-professional services agreement between the City and Devil Mountain Nursery allowing the City to purchase trees directly from the nursery, the costs of which would be fully reimbursed to the City by CALFIRE. Devil Mountain Nursery is an existing vendor that is already on contract with the City’s Public Works Department that assists with providing trees for landscaping services and this project represents a logical extension of their existing work for the city. Their familiarity with City staff, city government processes, and local site conditions makes them uniquely positioned to fulfill this role. The program would not require the use of any City General Fund money since all the tree costs would be reimbursed from the CalFire state grant. Previous Actions ·The CALFIRE grant for $1,499,400 was approved by Council and grant funds were appropriated on May 2, 2022 , through Resolution No. 2022-065. ·The consulting services agreement for Common Vision as the community partner for the implementation of the CALFIRE grant was approved by Council on July 18, 2022 through Resolution No. 2022-129. ·Devil Mountain Nursery is an existing vendor with the City’s Public Works Department with a FY 2022-2023 contract for $15,674.79 for landscaping services. Legal Analysis Under Municipal Code Section 1-6-315, purchases of equipment, materials, services and supplies determined by the Council to serve the best interests of the City may be made without competitive bidding. The vendor has agreed to the terms of the contract. Financial Impacts Sufficient funds are included in the Fiscal Year 2022-2023 Special Grants Fund budget for the CALFIRE grant tree planting services scope of work: ·Grants Fund-CalFire, Account 150-12-035-5120:$335,660 ·Total: $335,660 This Council action will not impact fund balance because there are sufficient grant funds already appropriated within the FY2022-2023 amended budget. Funding for this agreement is captured in the current Common Vision purchase order on file; however, staff will disencumber the $335,660 from that purchase order to cover this materials purchase. All of this activity is approved in the grant scope of work and financial plan as approved by CalFire. ATTACHMENTS ·Attachment A: Resolution ·Attachment B: NPSA Scope of Work ·Attachment C: Sole Source Justification Form PREPARED BY: Hoi-Fei Mok, Sustainability Manager, City Manager’s Office Page 2 City of San Leandro Printed on 11/2/2022