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File Number: 22-649 acute skew angles, such as the Washington/Chapman crossing. Because of past incidents at this location, the CPUC, on behalf of both the City and UPRR, secured a Federal Section 130 Grant for safety enhancements for the at-grade railroad crossing at Washington Avenue/Chapman Road. The State of California Department of Transportation (Caltrans) administers Section 130 grant funds. The original grant awarded $340,875.00 for the safety improvements. As the design developed additional safety enhancements were realized and later UPRR requested compensation for right-of-way access. Two subsequent Amendments increased the grant amount by $343,738.00 and $150,000.00, respectively. The grant funds for the project total $834,613.00. The improvements will include new realigned pedestrian sidewalks that cross the tracks at 90-degree angles, flashing light warning devices, extended raised curb medians and enhanced pavement markings on Washington Avenue and associated safety features at all approaches. Analysis A total of five bids were received on October 26, 2022, ranging from $646,640.00 to $1,157,473.00. Sposeto Engineering, Inc. submitted the lowest bid of $646,640.00 and is the apparent lowest responsive bid. The pre-bid engineer’s estimate for construction was $685,760.00. Staff recommends award of the contract to Sposeto Engineering, Inc. Because this project is federally funded, it is not subject to the provisions of the Community Workforce Agreement nor the City’s Local Inclusion Policy Ordinance. Unforeseen conditions may be encountered during construction and plan details may need to be adjusted or clarified. In order to minimize delay to the project and ensure that the scope of work is adjusted as needed to provide the highest quality project for the City, staff requests that the City Council authorize the City Manager, or his designee, to negotiate and approve individual change orders up to 5% (or $32,332.00) of the original contract amount and change orders up to a cumulative value of 15% (or $96,996.00) of the original contract amount. This will help ensure efficient completion of the project on budget and on schedule. This project has $834,713.00 in grant funding, an additional $250,000.00 is required to fully fund the work. Staff proposes that Measure BB Local Streets and Roads funding be re-appropriated from the Street Sealing 2020-2021 project to this project. The Street Sealing 2020-2021 project is complete and has unused contingency funds available in account 144-38-418. Staff recommends that $250,000.00 be re-appropriated from the Street Sealing project account to expenditure account 141-38-387 for the Washington Chapman RR Crossing project. The original grant of $340,875.00 was appropriated by Council in 2016. Article V, Section 520 of the San Leandro Municipal Code specifies that appropriations of capital funds may be carried forward for no more than five fiscal years. Approximately $266,000.00 of the original grant funds have been spent, the remaining balance of approximately $74,875.00 has expired and must be re-appropriated in order to complete the project. Current Agency Policies ·Maintain and enhance San Leandro’s infrastructure Page 2 City of San Leandro Printed on 11/30/2022