Ord 2022-016 Electronic Digital Signatures 2nd reading

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WHEREAS, this Ordinance enables the City to use electronic signatures on electronic records provided the signature is in accordance with UETA or Government Code section § 16.5, as applicable; and WHEREAS, this Ordinance codifies the City's policy on electronic signatures, while enabling the City Manager to adopt additional policies and procedures to operationalize the use of electronic signatures; and WHEREAS, the City Council finds that the use of electronic signatures will allow the City to collect and preserve signatures on documents quickly and securely, will improve efficiency while saving costs of transmitting documents, and will provide for better management of City records. NOW, THEREFORE, the City Council of the City of San Leandro hereby ORDAINS as follows: SECTION 1. Findings The City Council of San Leandro finds that all Recitals are true and correct and incorporated herein by reference. SECTION 2. Addition to Title I Article 1 (Electronic Signatures), Chapter 1-9 (Signatures) of the San Leandro Municipal Code is hereby added as follows: 1-9-100 Electronic Signatures (a) The following definitions apply to this section: (1) "Electronic signature" has the same meaning as in Section §1633.2 of the California Civil Code. (2) "Digital signature" has the same meaning as in Section § 16.5 of the California Government Code. (3) "Transaction" has the same meaning as in Section § 1633.2 of the California Civil Code. (4) "UETA" means the Uniform Electronic Transactions Act, commencing at Section §1633.1 of the California Civil Code. (b) In any transaction with the City, in which the parties have agreed to conduct the transaction by electronic means, the City may use and accept an electronic signature, if the electronic signature complies with the UETA. (c) In any written communication with the City, in which a signature is used or required, the City may use or accept a digital signature, if the digital signature complies with Section § 16.5 of the California Government Code. (d) The City Manager or designee shall determine the documents for which the City may use and accept electronic signatures or digital signatures. The City Manager or designee shall further determine acceptable technologies and vendors under this section to ensure the security and integrity of any data and signatures. In determining which technologies and vendors are acceptable for digital signatures, the City Manager or designee shall comply ORDINANCE NO. 2022-016 2