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File Number: 22-713 the site(s) for pickleball conversion. At the meeting on June 2, 2021 the Commission recommended that staff pursue the conversion of two tennis courts into pickleball courts at Heath Park and Washington Manor Park. Both projects were designed and planned, but the Heath Park resurfacing project must be deferred due to existing problems with vegetation and root intrusion around the perimeter of the courts. Staff intends to resolve the issue by removing the vegetation and replacing the fencing around the courts. This will delay the resurfacing project at Heath Courts until Fiscal Year 2023-2024. Analysis The project at Washington Manor includes resurfacing the courts using a ‘slipsheet overlay system’ (a specially constructed ply felt that is built for strength, flexibility and allowance for movement from substrates), converting two of the existing tennis courts to six pickleball courts, replacing 340 feet of perimeter fencing, and installing windscreen around the perimeter of the courts. Procurement for this project was conducted using cooperative purchasing through Sourcewell, formerly the National Joint Powers Alliance (NJPA), and a project delivery method called Job Order Contracting (JOC). It is a method that enables organizations to get commonly encountered construction projects completed quickly and easily through multi-year umbrella contracts. JOC is a competitively bid, fixed price, multi-year construction contract based on published unit prices. The unit prices are used to price construction tasks associated with the scope of work. Gordian, who offers support services through Sourcewell, assisted the City in providing a qualified contractor. Newton Construction & Management, Inc. was selected under Sourcewell contract CA-R6-GB01-123021-NCM and provided a detailed cost proposal using Gordian’s ezIQC tool. The process conforms to the California Government Code and Joint Exercise of Powers Act (Government Code 6500) and satisfies the City’s purchasing requirements. Board/Commission Review and Actions On June 2, 2021, the Recreation and Parks Commission voted to recommend that City Council consider the conversion of two tennis courts into pickleball courts at Heath Court and Washington Manor Park. (4 Ayes, 0 Nays, 1 Abstain) Summary of Public Outreach Efforts In April of 2021, Recreation and Public Works Staff designed and published a survey via social media outlets. The survey received 492 responses with over 50% of respondents recommending pickleball at both Washington Manor Park and Heath Park. Survey results were provided to the Recreation and Parks Commission at the meeting on June 2, 2021 and are provided as Attachment C. Financial Impacts The Non-Professional Services Agreement will cost $406,754.27 for fiscal year 2022-2023, plus Page 2 City of San Leandro Printed on 12/21/2022