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City of San Leandro <br />City Council <br />Meeting Date: February 6, 2023 <br />Agenda Number: 10.j. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 22-741 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 3 to the <br />Existing Consultant Services Agreement with Fehr & Peers for On-Call Transportation Engineering <br />Services for a Not-to-Exceed Amount of $150,000 within the 12-Month Period <br />COUNCIL PRIORITY <br />·Public Safety <br />·Infrastructure <br />·Community & Business Development <br />SUMMARY <br />Expenditures for On-Call Transportation Engineering Consulting Services for Fehr and Peers has <br />exceeded the contract amount of $100,000. An amendment to the existing Fehr and Peers <br />agreement for a sum not-to-exceed $150,000 is required. The increased contract amount will pay <br />for outstanding invoices and future planned work tasks. <br />RECOMMENDATIONS <br />Staff recommends that the City Council approve and authorize the City Manager to execute <br />Amendment No. 3 to the existing Consulting Services Agreements (CSA) with Fehr & Peers for a <br />sum not to exceed $150,000 within the twelve-month period. <br />BACKGROUND <br />In late 2016, staff issued a Request for Qualifications (RFQ) seeking consulting firms to assist <br />with transportation and traffic engineering projects on an as needed basis. On tasks related to <br />transportation, the selected firms will primarily function as an extension of City staff. <br />Seven consulting firms responded to the City’s RFQ. After evaluation of the proposals, DKS <br />Associates, Fehr & Peers, and W-Trans ranked highest based on presentation, responsiveness, <br />approach, capacity, ability, availability, experience, and references. <br />On May 15, 2017, the City Council approved a three-year Consultant Services Agreements <br />(CSA) with DKS Associates, Fehr & Peers, and W-Trans to provide on-call transportation <br />engineering support services on various projects for the Engineering and Transportation <br />Department. The existing CSA expired on June 30, 2020. <br />On July 20, 2020, the City Council approved Amendment No. 1 to the agreements to update fee <br />schedules and extend the term for an additional two (2) years from June 30, 2020 to June 30, <br />Page 1 City of San Leandro Printed on 2/2/2023