10K Consent - Laserfiche WebLink

Home

File Number: 22-758 2022-118 for services through Fiscal Year 2022-2023 and included tasks for initial discussions regarding the franchise expiration and a procurement process. The City requested a proposal from HF&H for a new and separate Consultant Services Agreement specific to solid waste, recyclables, and organics services procurement (as provided in Attachment B). Analysis This initial phase of the procurement process includes negotiation of a short-term extension with the current franchisee, development of an integrity policy, and development of a procurement package to solicit services from prospective contractor(s). HF&H has provided a proposal that includes 497 hours plus an additional 60 hours of contingency to assist City staff in completing these tasks. A short-term extension to the current franchise will provide the City with the opportunity to develop and implement a detailed procurement process with adequate time for stakeholder input. Without an extension, staff would not have sufficient time to evaluate all possible procurement pathways and potential future service enhancements. As a result, staff would likely recommend issuance of a streamlined RFP package for immediate release and a compressed contractor and service selection process to ensure a smooth transition of services beyond the current franchise term. HF&H will provide technical assistance to draft an extension and support staff in discussions with ACI. The integrity policy is intended to establish procedures for interactions among stakeholders during the procurement process to ensure that the process is fair and transparent. HF&H will provide support to develop a policy for Council review and approval. The procurement process will define the terms under which the City negotiates services with one or more contractors. Services may include solid waste, recyclables, and organics collection, processing, and landfill disposal. HF&H will assist the City in developing a process that is fair and transparent; and reflects the City’s current service needs, sustainability goals, and state compliance requirements. Tasks include: 1) defining and describing options for the procurement process; 2) defining the elements of the procurement package; and 3) development of the procurement package documents for Council review and approval. Previous Actions Resolution No. 2022-118 for Amendment No. 1 to Consulting Services Agreement with HF&H for SB1383 Support for Fiscal Year 2022-2023. Financial Impacts Sufficient funds are included in the Fiscal Year 2022-2023 General Fund budget for the Consulting Services Agreement in the amount of $137,050 in account 010-17-001-5120. ATTACHMENT(S) Attachment A: Resolution for CSA with HF&H Page 2 City of San Leandro Printed on 2/2/2023