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File Number: 23-003 repairs on the current fleet. Due to the high mileage on the current vehicles, maintenance and repair costs have significantly increased. For a comparison, in FY 2019 when many of the cars still had the five-year/100 ,000 mile extended warranty, a total of $93,854 dollars in repairs was spent for all PD fleet vehicles. In FY 2021, $205,089 .00 was spent in repairs, a $111,235 .00, or 118% increase. The Police Department fell behind as purchases of patrol vehicles was deferred. Staff is trying to recover from the deferred replacement cycle in FY 2022, and when caught up this will significantly lower monthly repair bills from the high mileage vehicles currently in operation. Additionally, the safety of officers driving vehicles with high mileage is a concern as these vehicles are sometimes driven at high speeds going to a call for service to protect the community. Analysis Purchasing these vehicles will continue to improve current vehicles conditions, which have deteriorated over time due to the extended inconsistent replacement cycle. Staff has spent hours analyzing the next ten-year replacement cycle for the Police Department’s fleet to have a clear understanding of costs and replacement cycles. The analysis revealed that the Police Department needs a total of 17 vehicles purchased in FY 2023. With the purchase of the requested ten vehicles staff will only need to purchase seven more vehicles to align with the normal replacement cycle of the Police fleet. The written estimate from Future Chevrolet is attached to this Staff Report, (Attachment B). The outfitting of the new vehicles will be completed by Priority 1 Public Safety Equipment, Inc. The City currently contracts with Priority 1 for fleet maintenance and outfitting. Priority 1 will purchase and install the necessary equipment to make the vehicles “patrol ready.” This will include the installation and purchase of wire harnesses, push bars, LED lights for emergency driving, light bars, and sirens. To lower cost and reduce unnecessary environmental waste, Priority 1 will reuse any operable, salvageable equipment from vehicles that have been taken out of service. Priority 1 has provided a written estimate of $250,034.00 to purchase and outfit the equipment needed for the ten new vehicles. The estimate from Priority 1 is attached to this Staff Report (Attachment C). Environmental Review Not required. Financial Impacts This Council action would reallocate $864,774.00. Since the reallocated funds would be exclusively derived from salary savings from the previously adopted FY 2022-2023 budget, no additional appropriations would be required. (Account number 690-16-003). Staff intends to make all purchases outlined in FY 2023, however staff requests Council authority Page 2 City of San Leandro Printed on 2/15/2023