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City of San Leandro <br />City Council <br />Meeting Date: March 6, 2023 <br />Agenda Number: 10.d. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 23-066 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize the City Manager to Execute Purchase Orders for Fiscal <br />Year 2022-2023 with Dell Technologies for Computers and Technology Equipment Using the State of <br />California NASPO ValuePoint Master Price Agreement for the Combined Not to Exceed Amount of <br />$300,000. <br />COUNCIL PRIORITY <br />·Infrastructure <br />·Sustainability & Resiliency <br />·Fiscal Sustainability and Transparency <br />SUMMARY & RECOMMENDATIONS <br />Staff recommends City Council adopt a Resolution to Approve and Authorize the City Manager to <br />Execute Purchase Orders for Fiscal Year 2022-2023 with Dell Technologies for Computers and <br />Technology Equipment Using the State of California NASPO ValuePoint Master Price <br />Agreement for the Combined Amount of $300,000. <br />BACKGROUND <br />The Information Technology department (IT) maintains over 500 computers, 200 mobile phones <br />and iPads, 115 servers and 250 terabytes of data across the City to support important business <br />functions. Regular and prompt replacement of aging computers and technology equipment is <br />critical to ensure the effective and efficient operation of City business. <br />The current state of computers and technology equipment utilized by City staff is aging and in <br />desperate need of replacement. The existing fleet of computer equipment utilizes legacy desktop <br />technology and does not support the mobility needs of a modern workforce. This situation causes <br />significant inefficiencies and a negative impact on work productivity. <br />Analysis <br />Staff recommends utilizing the State of California NASPO ValuePoint Master Price Agreement, a <br />statewide competitively bid contract, to obtain the best pricing available for the City. <br />Previous Actions <br />On December 18, 2022, the City Council approved a Microsoft Enterprise Agreement for an <br />annual renewal with Dell Technologies, starting in FY 2022-2023 for $188,844, Reso. No. <br />Page 1 City of San Leandro Printed on 3/1/2023