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Managing Tomorrow’s Resources Today Debbie Pollart April 3, 2023 Page 2 of 8 affect parcel owners of the proposed Stormwater Fee. If the protest is not successful, meaning less than 50% + 1 of all property owners do not protest, the City may continue to phase two. Phase two requires the City to mail ballots to affected property owners which allows a “yes” or “no” vote to implement the proposed Stormwater Fee. If the City receives a majority of “yes” votes from those property owners who return the ballot, the City Council may adopt the Fee, if the City receives a majority of “no” votes, the Fee may not be adopted. The following summarizes our scope of work and budget for a successful implementation of a Stormwater Fee. Scope of Work Task 1: Initiate Engagement Upon receipt of a Notice to Proceed, HF&H will conduct a kick-off meeting that should include all key City Staff including City Manager, City Attorney, Finance, Public Works and other appropriate staff. The purpose of the kick-off meeting is to confirm the project objectives, schedule, deliverables, and related expectations. The kick-off meeting is a crucial exchange of information with the City. Prior to the kickoff meeting, we will also distribute a data request. Where possible, the data will be specifically itemized and identify the party responsible for providing it, if possible. We will attempt to minimize the City’s time required for data collection. However, because the City is most familiar with which data are available, we will rely on the City to provide all data requested unless the data does not exist or the effort required is unwarranted. We also realize that the City may not have all of the data desired, in which case we will require the City to obtain alternate data or provide its assumptions. Task 2: Draft and Mail the Proposition 218 Notice to Property Owners We will prepare a draft Notice of Public Hearing, for review and comment by City, including City Attorney’s office and City Clerk’s office and manage the noticing process. We will coordinate printing and mailing services to mail individual notices to all property owners affected by the Stormwater Fee. As required by law, the notice will: o Show the proposed service fees; o Provide a general description of the services or improvements to be funded by the fee; o Include the phone number and address of the person who the property owner may contact to receive additional information about the charge; o Provide instructions on how to submit an allowable protest;