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<br /> <br /> Managing Tomorrow’s Resources Today <br /> <br /> Debbie Pollart <br />April 3, 2023 <br />Page 4 of 8 <br /> <br /> <br /> <br />o Include the address for return of the ballot, the date and location where the ballots will be <br />tabulated, and a place where the person returning it may indicate his or her name, a <br />reasonable identification of the parcel, and his or her support (“Yes”) or opposition (“No”) to <br />the proposed fee; and, <br />o Include pre-paid postage for the return of the sealed ballot. <br />Task 7: Public Outreach <br />If requested by the City, we will prepare a presentation and attend up to two public meetings to educate <br />the public on the stormwater program, funding needs, approval process, and timeline. These meetings <br />will be held after the Proposition 218 ballots have been issued, and before the date of the public hearing <br />to tabulate the ballots. <br />Task 8: Attend Public Hearing <br />We will attend the public hearing to count and verify the legitimacy of the ballots. If the majority of <br />ballots received (not mailed) are a “yes” vote, the City Council may adopt the Stormwater Fee. If the <br />majority of ballots received (not mailed) are a “no” vote, the City Council may not adopt the Stormwater <br />Fee. <br />Task 9: Engagement Management <br />An allowance is required for monitoring schedules and budgets, periodic status calls with City staff <br />regarding the progress of the project and other issues, and quality control checks to peer review our <br />analyses and work products. This task includes creation of project progress reports and control reports <br />for invoicing. <br />BUDGET <br />We propose to perform this engagement on a time and materials basis. Our fee estimate represents a <br />total estimated cost of $203,350 ($49,410 for consulting services, $123,970 for the printing and mailing <br />of Proposition 218 notices/ballots, and an optional task to calculate and place the proposed charges on <br />the County tax rolls). Printing and mailing costs are a pass-through cost through a third-party without <br />mark-up by HF&H. The printing and mailing costs are an estimate, final figures will be provided at the <br />time of printing. Charges for additional services (attending additional public workshops, preparing <br />additional outreach materials, etc.) will be on a time and materials basis in accordance with the hourly <br />rates shown in the figure below.