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11D Consent
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11D Consent
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3/21/2024 5:52:25 PM
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5/31/2023 12:01:48 PM
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CM City Clerk-City Council
CM City Clerk-City Council - Document Type
Staff Report
Document Date (6)
5/15/2023
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File Number: 23-174 <br />doesn’t manufacture play structures for use in swimming pools. <br />Staff recommends retaining Whitewater West Industries, Ltd (Whitewater) to furnish and install the <br />play structure because Whitewater was the vendor for the original play structure and they can <br />provide a new structure that will match the existing equipment. This will maintain the required <br />clear space around the structure and permit use of the existing water pumps and piping. <br />Staff investigated various options for reinstating the play structure, including refurbishing the <br />existing play structure, but found this option disadvantageous because the play structure has <br />substantially degraded. Therefore, the most advantageous option is to replace the existing play <br />structure in kind. <br />If this agreement is not authorized, the play structure will be bid with the rest of the project, <br />possibly resulting in delays to reopening the facilities as the equipment has a lead time of <br />approximately nine months. <br />As is standard in the construction industry, staff balanced site investigation costs with the risk of <br />finding unforeseen conditions during construction, as well as the design costs with the level of <br />details on the plans. As a result, unforeseen conditions may be encountered during construction <br />and plan details may need to be adjusted or clarified. To minimize delay to the project, ensure <br />that the scope of work is adjusted as needed to provide the highest quality project and ensure that <br />this work is completed in time for the other renovations, staff requests authorization to negotiate <br />and approve change orders up to 10% ($41,620) of the original contract amount. This will help to <br />ensure efficient completion of the project on budget and on schedule . <br />Current Agency Policies <br />·Maintain and enhance the City’s infrastructure <br />Applicable General Plan Policies <br />·Policy OSC-1.1: Park Rehabilitation. Encourage the rehabilitation of City’s parks to <br />provide residents of all ages and physical capabilities with access to as wide a variety of <br />recreational experiences as possible. Park improvements should maintain a balance <br />between active and passive recreation areas and should ensure that the park system <br />benefits a diverse range of user groups. <br />·Policy OSC-1.4: Priority on Renovation. Where cost savings and equivalent benefits would <br />be achieved, rehabilitate existing recreational facilities before building entirely new <br />facilities. A priority should be placed on renovating athletic fields and swimming pools, <br />improving energy efficiency, and replacing outdated facilities with new facilities that are <br />safe, attractive, and more responsive to current needs. <br />Code Compliance Review <br />This work will be performed under the following permits: <br />·A building permit from the City’s Community Development Department; and <br />Page 2 City of San Leandro Printed on 5/10/2023
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