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File Number: 23-174 doesn’t manufacture play structures for use in swimming pools. Staff recommends retaining Whitewater West Industries, Ltd (Whitewater) to furnish and install the play structure because Whitewater was the vendor for the original play structure and they can provide a new structure that will match the existing equipment. This will maintain the required clear space around the structure and permit use of the existing water pumps and piping. Staff investigated various options for reinstating the play structure, including refurbishing the existing play structure, but found this option disadvantageous because the play structure has substantially degraded. Therefore, the most advantageous option is to replace the existing play structure in kind. If this agreement is not authorized, the play structure will be bid with the rest of the project, possibly resulting in delays to reopening the facilities as the equipment has a lead time of approximately nine months. As is standard in the construction industry, staff balanced site investigation costs with the risk of finding unforeseen conditions during construction, as well as the design costs with the level of details on the plans. As a result, unforeseen conditions may be encountered during construction and plan details may need to be adjusted or clarified. To minimize delay to the project, ensure that the scope of work is adjusted as needed to provide the highest quality project and ensure that this work is completed in time for the other renovations, staff requests authorization to negotiate and approve change orders up to 10% ($41,620) of the original contract amount. This will help to ensure efficient completion of the project on budget and on schedule . Current Agency Policies ·Maintain and enhance the City’s infrastructure Applicable General Plan Policies ·Policy OSC-1.1: Park Rehabilitation. Encourage the rehabilitation of City’s parks to provide residents of all ages and physical capabilities with access to as wide a variety of recreational experiences as possible. Park improvements should maintain a balance between active and passive recreation areas and should ensure that the park system benefits a diverse range of user groups. ·Policy OSC-1.4: Priority on Renovation. Where cost savings and equivalent benefits would be achieved, rehabilitate existing recreational facilities before building entirely new facilities. A priority should be placed on renovating athletic fields and swimming pools, improving energy efficiency, and replacing outdated facilities with new facilities that are safe, attractive, and more responsive to current needs. Code Compliance Review This work will be performed under the following permits: ·A building permit from the City’s Community Development Department; and Page 2 City of San Leandro Printed on 5/10/2023