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File Number: 23-165 Agreement, the SLTMO has established agreements with independent contractors to staff and administer the duties of the organization and ensure successful operation of the LINKS Shuttle. SLTMO contracted with Municipal Resources Group (MRG), which successfully administered the SLTMO for many years. Following the end of the contract with MRG, the SLTMO entered into a consulting services agreement on November 1, 2022, with the Transportation Management Association, Inc. (“ALTRANS”) to serve as Executive Director and Administrative Staff for the SLTMO and administer the LINKS Shuttle. ALTRANS works with cities and developers across the Bay Area to implement, manage and monitor Transportation Demand Management Plans, including shuttle services. Analysis As a part of the initiation of administration of the SLTMO, ALTRANS has performed an evaluation of current governing agreements and practices of the SLTMO . Based on their experience managing other shuttle services and best practices at other districts, they have recommended amendments to various operational and financial practices to ensure efficient, effective and modern SLTMO operation. The funding for the SLTMO and LINKS Shuttle is generated from several sources, including grants, business license assessments, City contribution and revenue from bus advertising. The City collects the funds from most of these sources, and then disburses the funds to the SLTMO, which then deposits them into a separate City-associated account from which funds are withdrawn for administrative and operational costs. Per the Management Agreement, City approval and signature by the City Manager or her designee is required in order for the SLTMO to write checks or issue payments for its operations. As the SLTMO is an independent non-profit entity which manages the funds and operations for the shuttle services, the requirement for City approval and signature for payment has been identified by staff and the SLTMO to be a cumbersome and unusual process. Based on this, ALTRANS performed research and proposed best practices for financial management and bookkeeping the SLTMO. Based on these best practices, the following amendment was approved to the By-Laws of the San Leandro Transportation Demand Management Organization on April 13, 2023: Article VI - Contracts, Income and Disbursement Section 3 - Payment Checks All checks, drafts, or orders for the payment of money, notes or other evidence of indebtedness issued in the name of the Corporation for any amount shall be signed or otherwise transacted by the Executive Director of the Corporation or their designee. Expenditures or payments in excess of $5,000 must be co-approved by two of the following: Chair, Treasurer, of Executive Director or their designee, unless such expenditures or vendors have been pre-approved by board action. by the City Manager of the City of San Leandro or their designee, following approval by two of the following: Chair, Treasurer or Executive Director of the Corporation or Page 2 City of San Leandro Printed on 5/10/2023