10A Consent - Laserfiche WebLink

Home

File Number: 23-276 ·Measure BB Compliance report , ·Testing compliance for Transportation Development Act Programs and preparation of report , ·Auditing the Vehicle Registration Fee Program for funding from the Alameda County Transportation Commission and issuance of report , ·Preparing the City’s Annual Report of Financial Transactions (Controller’s Report), Street Report, and Annual Report of Financial Transactions (Controller’s Report) for the Special District and issuance of reports, ·Assist with GASB Statement 96 implementation . Maze’s contract will be broadened for implementing GASB Statement 96 and reporting under the Single Audit Act. The City is required to implement GASB 96 as part of the 2022-2023 audit. This statement provides guidance on the accounting and financial reporting related to technology software license agreements. The financial statements will reflect capitalizing the present value of software licenses. The audit will also provide services related to the Single Audit of Federal funds related to the expenditure of American Rescue Plan Act (ARPA) funds. Maze has provided excellent service to the City and consistently ensures the City’s records are audited thoroughly, while providing an independent opinion on the City’s financial records. Crucially, Maze also tests the soundness of the City’s financial internal control procedures. Maze’s municipal clients include the cities of Belmont, Brisbane, Burlingame, Cupertino, Daly City, Emeryville, Half Moon Bay, Hayward, Larkspur, Livermore, Milpitas, Morgan Hill, Pacifica, San Bruno, San Carlos, Santa Clara, Sausalito, Sutter Creek, and Sunnyvale. It is beneficial for the City to retain the experience and knowledge of Maze for one additional year as the Finance Department prepares the new Request for Proposals for audit services commencing in 2023-2024. Estimated costs for GASB 96 implementation and additional Single Audit programs are included in the contract amount ($115,300) and the 15% contingency ($17,300). Previous Actions The City Council previously approved agreements with Maze & Associates in 2011, 2016, 2018, and 2022. The City Council previously approved Amendment No. 1 in 2020, Amendment No. 2 in 2021, and Amendment No. 3 in 2022. Future Actions Staff is working on a Request for Proposals (RFP) for audit services that will be issued this Summer to seek responses from interested audit service providers. These proposals will be reviewed and result in the selection of a vendor to enter into a new consultant service agreement, negating the need for any further amendments to the existing agreement. Fiscal Impact Staff recommends the City Council approve Amendment No. 4 in an amount not to exceed $115,300, allow the City Manager to negotiate and approve further individual contract amendments up to 15% ($17,300) as contingency, and no additional appropriation is required Page 2 City of San Leandro Printed on 6/14/2023