Mid-County Shelters - Operating Subsidies Standard Services Agreement 20230403

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Master Contract No. 902012 Procurement Contract No. 24823 Exhibit A Page 5 of 8 1. Brief Description of Contract Services Specific to Quarterly Fiscal Year. 2. Number of Unduplicated Participants Served in Quarterly Fiscal Year. 3. Annual Target Number of Unduplicated Participants to be Served per Year. 4. Number of Unduplicated Participants Served Fiscal Year to Date. 5. Brief Narrative to Highlight Accomplishments Specific to the Quarterly Fiscal Year. 6. Brief Narrative to Highlight Challenges Specific to the Quarterly Fiscal Year. • Ensure HMIS projects correctly identify appropriate funding sources for segmentation at the participant level to facilitate State-level reporting requirements (i.e., Homeless Housing, Assistance and Prevention (HHAP) funding for shelter support, separated by individual project.) County shall have on-demand access to City of San Leandro’s HMIS data and will regularly, but no less frequently than monthly, pull these data sets to create program performance dashboards on program outcomes listed above. City of San Leandro agrees to work iteratively with County staff if data quality issues are identified during the course of reporting evaluation and dashboard creation, and to correct all data entry errors identified by County staff in a timely manner. In the event HMIS is not available for a prolonged period, Contractor agrees to work with County staff to develop a comparable interim data collection solution. This interim solution shall pertain to all provisions in this Exhibit that otherwise refer to HMIS data collection, until such time as HMIS becomes sufficiently available and staff can be trained to use it. The City of San Leandro further agrees to ensure that all data recorded in this interim solution is eventually transferred to HMIS when it becomes available for use. Contractor further agrees to ensure that all data recorded in this interim solution is eventually transferred to HMIS when it becomes available for use. Provide spending reports and accompanying documentation, with format and frequency as required by other funding sources. Contractor must undertake continuous quantitative and qualitative (extracted from HMIS) evaluation of the Scope of Services as specified in this Agreement and shall share quarterly and annual written reports as demonstrated within HMIS. • Capture data for Domestic Violence shelter reporting requirements for HHAP funds on all participants served and all significant services rendered, inputted and extracted from an HMIS-comparable database system, including: Exhibit B1 a. Numbers Served: Captures number of individuals and households served by various sub-population breakdowns. b. Outcomes: Captures exit destination of populations covered by the APR (all, veterans, youth)