10B Consent - Laserfiche WebLink

Home

File Number: 23-226 City received and accepted two grants in the amount of $2,750,000 in State Earmark grant funds and $232,958 in State of California Department of Parks and Recreation Per Capita Proposition 69 grant funds in December 2021 and March 2022, respectively. Analysis A total of 4 bids were received ranging from $4,217,305 to $4,551,000, the pre-bid engineer’s estimate was $3,806,301. Staff recommends award to the apparent lowest responsible bidder, Suarez & Munoz Construction, Inc. in the amount of $4,217,305. Staff verified that the contractor has a valid Contractor’s State License Board license and is registered with the California Department of Industrial Relations. None of the bidders have an office in San Leandro that would qualify them as a local business per the Local Inclusion Policy Ordinance. The third lowest bidder met the Local Business Participation Goal by subcontracting with San Leandro businesses for 25% of the contract value; however, the $50,000 preference allowed for meeting the goal did not make this bid the lowest. Suarez & Munoz Construction, Inc. did provide documentation that demonstrated good faith efforts to outreach and engage local business participation. As is standard in the construction industry, staff balanced site investigation costs with the risk of finding unforeseen conditions during construction as well as the design costs with the level of detail on the plans. As a result, unforeseen conditions may be encountered during construction and plan details may need to be adjusted or clarified. To minimize delays to the project and ensure that the scope of work is adjusted as needed to provide the highest quality project for the City, staff requests authorization to negotiate and approve individual change orders up to 5% ($210,866) of the original contract amount and cumulative change orders up to 15% (or $632,596) of the original contract amount. This will help to ensure efficient completion of the project on budget and on schedule. The lowest bid is $411,004 above the engineer’s estimate and additional funds are required to construct the project. Including a 15% contingency results in a shortfall of $472,654. Staff requests an additional appropriation in the amount of $470,000 to this project to ensure successful completion. Current Agency Policies ·Maintain and enhance San Leandro’s infrastructure Previous Actions ·On December 6, 2021, by Resolution No. 2021-173, the City Council accepted grant funds for this project ·On June 21, 2022, by Resolution No. 2022-093, the City Council approved a Consulting Services Agreement with RRM Design Group for Design of Memorial Park Improvements ·On December 19, 2022, by Resolution No. 2022-229, the City Council reappropriated Page 2 City of San Leandro Printed on 7/12/2023