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City of San Leandro <br />City Council <br />Meeting Date: July 17, 2023 <br />Agenda Number: 10.j. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 23-330 <br />File Type: Staff Report <br />Adopt a Resolution to Find Emergency Conditions Exist that Do Not Permit a Delay Resulting from a <br />Competitive Solicitation for Bids and to Authorize the City Manager to Negotiate and Award an <br />Emergency Construction Contract, to a yet to be Determined Responsible Contractor, for the Lake <br />Chabot Road Upslope Repair Project, Project 2023.4020, and to Appropriate $450,000 from General <br />Funds to the Subject Project <br />COUNCIL PRIORITY <br />·Infrastructure <br />·Sustainability & Resiliency <br />SUMMARY <br />The attached resolution will <br />·Find that substantial evidence exists of an emergency that will not permit a delay resulting <br />from a competitive solicitation for bids and that the action is necessary to respond to the <br />emergency, <br />·Authorize the City Manager or her designee to negotiate and award an Emergency <br />Construction Contract for the repair of Lake Chabot Road Upslope; and <br />·Appropriate $450,000 from General Funds. <br />RECOMMENDATIONS <br />Staff recommends the following: <br />·Find that substantial evidence exists of an emergency that will not permit a delay resulting <br />from a competitive solicitation for bids and that the action is necessary to respond to the <br />emergency; <br />·Authorize the City Manager or her designee to negotiate and award an Emergency <br />Construction Contract to a yet to be determined responsible contractor, for the Lake <br />Chabot Road Upslope Repair Project; and <br />·Appropriate $450,000 from General Funds for the subject project. <br />BACKGROUND <br />The 2022-2023 winter storms caused severe erosion at two locations along Lake Chabot Road. <br />At location 1, the upslope hillside of the road failed, depositing falling boulders and soil onto the <br />roadway below. The eroded hillside is located immediately below two residential properties at <br />1700 and 1728 Astor Court. At location 2, a downslope slide eroded the hillside below the road <br />creating a void up to the pavement edge. As a safety precaution, due to obstructing debris and <br />the potential of additional falling rock onto the roadway at location 1 and loss of structural support <br />to the above roadway at location 2, Lake Chabot Road was closed to vehicular traffic. <br />Page 1 City of San Leandro Printed on 7/12/2023