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14 <br /> <br />e) Organizations contributing to the economic development of the City. <br /> <br />The Councilmember that recommends a proclamation must submit the <br />proclamation language to the City Clerk, in accordance with the Agenda Packet <br />Publication schedule. Proclamations that do not meet the City Clerk’s deadline will <br />be moved to the next meeting. A brief history of the organization or a description of <br />the purpose, goals, motto, or theme of the event are required to complete the <br />proclamation. If funds are to be raised, who will benefit from the event, and what will <br />take place during the time of celebration/recognition, including dates and times. <br />REIMBURSEMENT FOR EXPENSES <br />Councilmembers and the Mayor are provided with a technology budget, a <br />travel and training budget and an apparel budget per fiscal year. City budgets <br />are set by the City Council as part of the budget cycle. The aforementioned <br />budgets for the Mayor and Councilmembers are set per account, the monies <br />are non-transferrable, and cannot carry over from year to year. <br />A. Technology <br />Councilmembers and the Mayor are provided a technology allowance <br />of up to $4,000 for the first six months of their inaugural term, and up to <br />$3,000 per fiscal year for the remainder of their term; at no time shall <br />reimbursements for the Fiscal Year exceed the above set amounts. There <br />shall be a one-time exception for Councilmembers elected in 2022 who <br />took office January 2023, giving them up to $4,000 reimbursement for <br />their inaugural term, to be used by November 30, 2023. Councilmembers <br />and the Mayor may be reimbursed for expenses related to internet, <br />mobile phone or other technology sources used for city business. The City <br />will not provide technology equipment; Councilmembers may purchase <br />equipment and submit receipts or provide monthly personal invoices for <br />costs associated with phone and internet service plans for <br />reimbursement. Reimbursement requests must be submitted within 90 <br />days of the expense to be eligible for reimbursement. Requests for <br />reimbursement must include documentation for payment including <br />receipts, invoices, canceled checks, or credit card receipts. <br /> <br />B. Travel/Training <br />a) Councilmembers currently receive $10,000 per fiscal year for <br />official City business travel or training , to be reimbursed after <br />providing sufficient supporting documentation to the City <br />Manager. Annual amounts may increase based on inflation. <br />b) The Mayor currently receives $15,000 per fiscal year for official City <br />business travel or training, to be reimbursed after providing <br />sufficient supporting documentation to the City Manager. Annual <br />amounts may increase based on inflation. <br />c) City Staff will facilitate conference registration and hotel