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City of San Leandro <br />City Council <br />Meeting Date: September 5, 2023 <br />Agenda Number: 5.i. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 23-399 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize the City Manager to Execute a Consulting Services <br />Agreement with HF&H Consultants, LLC for Recycling Program Support Services for $80,000.00 <br />COUNCIL PRIORITY <br />·Sustainability & Resiliency <br />SUMMARY <br />HF&H Consultants provides consulting services for the City’s Solid Waste & Recycling Program. <br />On August 1, 2023 the City’s Solid Waste & Recycling Specialist was promoted to Administrative <br />Analyst I, creating a vacancy in the position. HF&H has agreed to provide program support until <br />the position can be permanently filled. <br />RECOMMENDATIONS <br />Staff recommends that the City Council approve and authorize the City Manager to execute a <br />Consulting Services Agreement with HF&H Consultants, LLC for recycling program support <br />services. <br />BACKGROUND <br />On May 1, 2022, the City entered into a Consulting Services Agreement with HF&H Consultants <br />to assist staff with SB 1383 compliance, which included providing technical assistance to <br />businesses and residents, reviewing public outreach and education efforts, assisting staff with <br />implementation of Recyclist software, and assisting staff in developing a compliant organics <br />product procurement program. The City amended the agreement on July 1, 2022 to provide <br />additional consulting services through the end of Fiscal Year 2022-2023. The cost of service was <br />funded by one-time CalRecycle grant funds for SB 1383 Local Assistance Grant Program <br />Funding. <br />In addition to the consulting assistance for SB 1383 compliance provided by HF&H Consultants <br />during Fiscal Year 2022-2023, the City has also retained HF&H to provide technical assistance <br />with the procurement process for solid waste, recycling, and green waste collection services <br />contracting through Fiscal Year 2023-2024. <br />On August 1, 2023 the City’s Solid Waste & Recycling Specialist was promoted to Administrative <br />Analyst I, creating a vacancy in the position. The position is critical for performing ongoing <br />compliance work for the Solid Waste & Recycling program. This work must be performed by <br />someone who has existing knowledge and experience with the program’s regulations. HF&H has <br />agreed to provide program support until the position can be permanently filled. <br />Page 1 City of San Leandro Printed on 8/30/2023