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File Number: 23-474 the City’s Public Works Department at no cost to the owner but with the understanding that future permanent repairs are expected Instances of repair where a City tree is the cause of the damage and when the property owner participates in the Annual Sidewalk Repair Program, the cost of repair will be divided evenly between the City and the property owner. While this project is focused on work pertaining to sidewalk curb, and gutter, a variety of other repairs pertinent to the work are expected and have been included as bid items to the contract. Examples of these repairs include installation of ADA compliant curb ramps, street signs, and bike racks. Analysis A total of nine (9) companies attended the non-mandatory pre bid meeting on August 23rd and August 30th, respectively. A total of four (4) bids were received ranging between $371,764.00 and $740,545.00. The pre-bid Engineer’s Estimate was for $564,890.34. Staff recommends award of the project to Villalobos & Associates, the lowest responsive and responsible bidder. Staff has verified that the contractor has a valid Contractors State License Board license and is registered with the California Department of Industrial Relations. None of the bidders have an office in San Leandro that would qualify them as a local business per the Local Inclusion Policy Ordinance. The low bidder provided Good Faith Efforts documentation in lieu of meeting the 25% Local Business Participation Goal as allowed by the Ordinance. Staff reviewed the Good Faith Efforts provided by the low bidder and found that they provided adequate documentation and proof of their efforts to include local business. This project is not subject to the provisions of the Community Workforce Agreement (CWA) since those provisions only apply to contracts exceeding $1,000,000 in value. Unforeseen conditions may be encountered during construction and plan details may need to be adjusted or clarified. In order to minimize delay to the project and ensure that the scope of work is adjusted as needed, staff requests that the City Council authorize the City Manager or her designee to negotiate and approve individual change orders up to 5% ($18,588) of the original contract amount. In addition, staff requests authority to negotiate and approve cumulative change orders up to 50% ($185,880) of the original contract amount. This contract allowance will provide for an efficient completion of the project and will allow staff the flexibility to add as many resident requests as possible. Current Agency Policies ·Maintain and enhance the City’s infrastructure. Applicable General Plan Policies ·Policy T-2.1 Complete Street Serving All Users and Modes ·Policy LU-2.5 Pedestrian and Bicycle Improvements ·Policy LU-6.8 Pedestrian-Friendly Environment Page 2 City of San Leandro Printed on 11/1/2023