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City of San Leandro City Council Meeting Date: December 18, 2023 Agenda Number: 13.b. Agenda Section: ACTION ITEMS File Number: 23-614 File Type: Staff Report Adopt Two Resolutions: 1. Approve and Authorize the City Manager to Execute an Agreement with Axon Enterprises, Inc. for the Purchase of up to Thirty-Eight (38) Axon Fleet 3 Mobile Audio and Video Cameras with Automatic License Plate Reader Technology for Police Vehicles in an Amount Not-to-Exceed $544,315.75 and to Authorize Additional Cumulative Agreement Amendments Up to 10% ($54,431.58); and 2. Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 1 to an Existing Consulting Services Agreement With Flock Safety to Extend the Contract Term an Additional Five Years from Date of Execution, Purchase and Install Forty-One (41) Additional Flock Automatic License Plate Reader (ALPR) Cameras, and to Increase the Maximum Amount of Compensation by $807,150.00 for a Total not to Exceed Amount of $1,057,150.00 and to Authorize Additional Cumulative Agreement Amendments Up to 10% ($105,715.00) COUNCIL PRIORITY ·Public Safety ·Fiscal Sustainability and Transparency SUMMARY Axon Fleet 3 Mobile Audio and Video (MAV) cameras capture a forward-facing view of the marked police vehicle and a rear-facing view of the prisoner transport compartment. MAV is compatible with the Department’s current Axon Body Worn Cameras. MAV turns on Axon’s forward-facing camera and Body Worn Cameras simultaneously when any of the selectable activation triggers are sensed, such as the activation of emergency lighting, the opening of rear doors or collision detection. Flock Safety’s (Flock) Automatic License Plate Reader (ALPR) camera capabilities have provided the San Leandro Police Department with video evidence to solve crimes. Flock has installed 41 ALPR cameras where crime has historically been concentrated. RECOMMENDATIONS Staff recommends the City Council authorize a sole source purchase under Cal. Public Contract Code section 3400(c)(1) and San Leandro Municipal Code Section 1-6-315 to purchase an additional 41 ALPR cameras from Flock because it is in the City’s best interest to purchase the equipment without competitive bidding because the purchase of such equipment matches other products currently in use to maintain continuity and consistency of systems. Additionally, Staff recommends extending the original agreement with Flock for an additional five years from the date of amendment execution. Staff recommends the City Council authorize a sole source purchase under Cal. Public Contract Code section 3400(c)(1) and San Leandro Municipal Code Section 1-6-315 to purchase up to Page 1 City of San Leandro Printed on 12/13/2023