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California Library Literacy Services: Allowable and Unallowable Expenses | August 2023 3 • Childcare: The cost of providing childcare that directly enables learners to participate in a family literacy program is allowable. • Databases: The cost of subscriptions to databases that support the California Library Literacy Services program are allowable. • Food and Beverages: Food and beverage purchases are allowable for family literacy programming when necessary to encourage full family participation or enable families to participate. Other food costs, such as for celebrations, volunteer recognition events, and social events, are unallowable. Also see the “Training” list item below for more information. • Furniture: Specialized furniture is allowable. The furniture must be used in support of adult literacy, family literacy, or English as a Second Language services activities. Furniture costs cannot be more than 10% of your CLLS program budget. • Memberships, Subscriptions, and Professional Activities: Costs of the grant recipient’s memberships in library literacy-related professional organizations are allowable. • Training: The cost of training relating to California Library Literacy Services and provided for employee and volunteer development is allowable, including the cost of travel, supplies, working refreshments, and speaker fees or consulting fees for trainers. Funds may be spent on working lunches or refreshments, where a training occurs during the meal or refreshment time. However, a social lunch or refreshments offered during a non-working time or break during a longer training event is unallowable. • Travel: Travel to in-state network meetings and professional development opportunities relating to adult literacy, family literacy, or English as a Second Language services is allowable. We encourage libraries to follow the state rates for hotel and meal expenses. Libraries should demonstrate an effort to adhere to hotel state rates and keep records of any travel funds spent in excess of state rates. Additionally, hotel- or meal-related travel expenses in excess of the allowable state rate may be paid for with local funds and considered part of the jurisdiction’s local match. See the California Department of Human Resources “Travel Reimbursements” page for current rates. If you have any questions, please contact your state grant team. Unallowable Expenses • Advertising and Public Relations: Costs of advertising and public relations at conventions, meetings, or other events, including displays, demonstrations, exhibits, meeting rooms, hospitality suites, and special facilities used in conjunction with shows and special events; and salaries of employees engaged in setting up and displaying exhibits, making demonstrations, and providing briefings are unallowable. • Building, Construction, and Renovation Costs: General library building, construction, or renovation costs are unallowable.