Reso 23-183 Amend No. 1 (CSA Flock ALPR)

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IN THE CITY COUNCIL OF THE CITY OF SAN LEANDRO RESOLUTION NO. 2023-183 RESOLUTION OF THE CITY OF SAN LEANDRO CITY COUNCIL TO APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO AN EXISTING CONSULTING SERVICES AGREEMENT WITH FLOCK SAFETY TO EXTEND THE CONTRACT TERM AN ADDITIONAL FIVE YEARS FROM DATE OF EXECUTION, PURCHASE AND INSTALL 41 ADDITIONAL FLOCK AUTOMATIC LICENSE PLATE READER (ALPR) CAMERAS, AND TO INCREASE THE MAXIMUM AMOUNT OF COMPENSATION BY $807,150.00 FOR A TOTAL NOT TO EXCEED AMOUNT OF $1,057,150.00 AND TO AUTHORIZE ADDITIONAL CUMULATIVE AGREEMENT AMENDMENTS UP TO 10% ($105,715.00) WHEREAS, the San Leandro Police Department was directed to explore and develop a plan to implement Automatic License Plate Reader (ALPR) cameras and to determine locations throughout the City where set Community Safety Cameras could deter and solve crimes; and WHEREAS, Flock Safety's (Flock) ALPR cameras have enhanced and aided crime prevention and criminal investigations by discouraging criminals, alerting law enforcement to stolen or wanted vehicles, and providing investigators with data on vehicles located within specified areas of the City of San Leandro; and WHEREAS, staff recommends a sole source finding under Cal. Public Contract Code section 3400 and determination under San Leandro Municipal Code Section 1-6-315 that the purchase serves the best interests of the City without competitive bidding to purchase forty-one (41) additional ALPR Cameras from Flock Safety; and WHEREAS, staff recommends extending the contract term date by five years from the date of Amendment No. 1's execution for an annual cost savings to the City of San Leandro of up to $41,000 over the five-year term for the 82 ALPR cameras; and WHEREAS, this project will not exceed a cost of $1,057,150.00 over a five-year period, which requires no adjustment to the FY2023-2024 or FY2024-2025 Adopted Budget. (Account number 010-21- 006-5311). The Police Department will request appropriations for FY 2025-2026, FY 2026-2027, and FY 2027-2028 to continue to fund this project. NOW, THEREFORE, the City of San Leandro City Council does RESOLVE as follows: That a sole source funding is justified under Cal. Public Contract Code section 3400 to field test the products for future use, and to match other products currently in use, and it is determined under San Leandro Municipal Code section 1-6-315 that this purchase serves the best interests of the City without competitive bidding because of the unique features, including portability and scalability, of the products and to be compatible and consistent with equipment and systems already in use; and That the purchase of $1,057,150.00 is approved, and that the City Manager is authorized to execute the said proposal and all other documents related to entering a contract with Flock Group, Inc.