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File Number: 23-449 staff negotiated with Rubicon to finalize the proposed agreement. Analysis Base services in the contract includes median maintenance and weed abatement services at 95 distinct locations throughout the City as noted in Attachment C - Compensation. Weed abatement in other locations is provided, on a per request basis with pricing included in the Extra Services section of the compensation schedule. If authorized, the contractor will provide service effective December 1, 2023 through June 30, 2025 for the monthly bid price of $22,979.33 plus an additional $3,333.33 for additional weed abatement services. Annual adjustments for cost increases were made a part of the pricing proposals to lock in agreed upon increases over the 5 years of the agreement, and to be able to compare pricing based on the 5-year total. The following adjustments are a part of the pricing: July 1, 2025 - June 30, 2026 6.4% July 1, 2026 - June 30, 2027 5% July 1, 2027 - June 30, 2028 5% July 1, 2028 - June 30, 2029 5% The contract will extend through June 30, 2029, with the option for the City to extend the contract annually for two additional one-year terms by contract amendment. Because of the length of the agreement term (5 years) and uncertainties as to additional areas and/or services that the City may request during those five years, a contingency amount of 2.5% is also included in the not-no-exceed amount. The contingency will only be used and authorized if a) authorized in writing by City staff; b) available funding in the operating budget; and c) issuance of a purchase order to cover that amount. This provides flexibility for staff and eliminates the need to amend the contract for these amounts of the 5-year term of the agreement. Fiscal Impacts The Non-Professional Services Agreement will cost $188,210.00 for fiscal year 2023-2024 and $322,645.76 for fiscal year 2024-2025. The service is included in the Council approved budget for both fiscal years in account 010-33-052-5340, but there is a budget shortfall of $81,290.06 in the FY 2023-2024 and $122,645.79 in FY 2024-2025. This Council action will appropriate these amounts from the General Fund undesignated fund balance to fund the agreement for the current biennial budget. Costs for the remaining fiscal years affected by the agreement will require Council appropriation as part of actions to be undertaken through subsequent biennial budget processes. Anticipated costs for the full 5-year contract with adjustments and the 2.5% contingency are as follows: Page 2 City of San Leandro Printed on 12/21/2023