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City of San Leandro <br />City Council <br />Meeting Date: February 5, 2024 <br />Agenda Number: 5.a. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 23-642 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize the City Manager to Execute an Agreement with Amazon <br />Services, LLC (Amazon Business) to Use Amazon Business’ Online Marketplace for Purchases of <br />Various Goods, Utilizing the OMNIA Partners Cooperative Contract, No. R-TC-17006 <br />SUMMARY <br />This is an action to adopt a resolution that approves and authorizes the City Manager to execute <br />all necessary documents to create an Amazon Business account, through its partnership with <br />OMNIA Partners, as a government purchasing alliance for small item purchases. <br />RECOMMENDATIONS <br />Staff recommends the City Council approve and authorize the City Manager to enter into an <br />agreement with Amazon Services, LLC, utilizing the OMNIA Partners Cooperative Contract , <br />effective January 1, 2024 ending January 18, 2028, provided the Cooperative Contract is in <br />effect. <br />BACKGROUND <br />Pursuant to purchasing ordinances, the City currently purchases small items (office supplies and <br />equipment, paper products, etc.) through various office supply vendors, including Amazon. When <br />purchasing from Amazon, decentralized accounts are used. Creating an Amazon Business <br />account would allow the Finance Department to create guidelines and ensure that the purchasing <br />ordinances, including local business preference, State -mandated regulations, e.g. SB 1383, and <br />City Council approved thresholds are followed . <br />Amazon Business, through its partnership with OMNIA Partners, provides a unique government <br />account that streamlines purchasing for local, state and federal government entities. Special <br />benefits of this account includes category management, pricing discounts, strategic sourcing <br />initiatives, automated reporting and free shipping. <br />Contracting policies allow leveraging competitively bid contracts from other public agencies as a <br />template for the City to establish its own contract with the same terms. The current OMNIA <br />Partners Cooperative Contract was competitively bid by Prince William County Public Schools <br />(PWSC), VA and was awarded to Amazon Business in 2017. The initial term of the contract was <br />awarded from January 2017 through January 2022 with the option to renew for three (3) additional <br />two (2)-year periods (January 2028). <br />Page 1 City of San Leandro Printed on 2/23/2024