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Page 17 • Memorandum on scope and budget for the project that includes both covered and optional tasks • Project team coordination meetings and correspondence TASK 2 – COMMUNITY OUTREACH PLAN & STAKEHOLDER FACILITATION With assistance from the City, the consultant shall develop a Multi-Lingual and Accessible Community Outreach and Engagement Plan, to lead a community outreach effort to keep the community informed about the project, and provide opportunities for public input. The consultant shall also facilitate property and other stakeholder discussions throughout the duration of the project. Task 2 Deliverables 1 Multi-Lingual and Accessible Community Outreach and Engagement Plan – draft and final 2 Community Engagement Plan Implementation (e.g., pop-ups, stakeholder group meetings, survey(s)) 3 Site Tour – materials and summary 4 Stakeholder Interviews (10) & Summary Memo 5 Property Stakeholder Facilitation – materials, facilitation, and summary 6 Website Content – project overview & updates to correspond with Community Meetings, key milestones, review drafts, and final documents. 7 Community Workshops (number TBD) - materials, attendance and summary TASK 3 – DATA COLLECTION, BASE MAPS, AND EXISTING CONDITIONS ANALYSIS Consultant shall collect, survey and organize all information necessary to analyze existing conditions and produce a planning survey and other base maps and drawings required for development of the Development Plan. These maps will be produced in a timely manner to inform alternatives development. Consultant shall collect and review all utility as-built, geotechnical and other information that would help establish the existing conditions of the plan area. City will provide background documents from the Bay Fair TOD Specific Plan preparation, Infrastructure Phasing and Financing Study deliverables, speed and traffic volume data for adjacent City streets. BART will provide recent planometric, topographic and digital terrain mapping for its property. Other property owners will provide site surveys, as available; however, consultant shall budget for preparation of additional survey work required to prepare a feasible Development Plan. Consultant shall also propose a potholing plan for any utilities that cannot be precisely located and perform the necessary potholing. Consultant shall obtain all title reports and easements for properties within the sub-district, and collect parking supply and occupancy data. From this information, the consultant shall prepare utility base maps and existing condition analysis. Consultant shall create existing conditions report(s) and/or memo(s) summarizing the following. Reports may be additions to or adaptations of existing conditions report(s) and/or memo(s) created for the 2018 Specific Plan, with updated information. • Area’s history and planning processes