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Consulting Services Agreement between City of San Leandro and Maze & Associates 03/01/2024 Page 17 of 21 A. The City's books will be closed and ready for audit by the first week of October. The City will prepare detailed lead sheets and account reconciliations. B. Detailed Audit plan—The auditor shall provide a detailed plan by June 1, 2024. C. Fieldwork a. All field work must be completed no later than November 30, 2024 b. The auditor shall complete all fieldwork and prepare and deliver to the City/Agency Finance Director a draft copy of all reports listed above under “Specific Deliverables to the City” by December 15, 2024 c. Final reports to be delivered no later than the end of December. D. Entrance Conference, Progress Reporting and Exit conferences should be held by the time frames indicated on the schedule: a. Entrance Conference with Key Finance Department personnel- to discuss work to be performed, establish overall liaison for audit and arrangements for space and other needs of the auditor Prior to start of interim audit work b. Progress conference with key Finance Department Staff – to discuss the year-end work to be performed Prior to the beginning of the year- end audit work c. Exit conference with Finance Director – to summarize the results of the field work and to review significant findings. At the conclusion of the year-end audit work 4.Reporting and Communication—The auditors will meet periodically with the Finance Director or designee during the field work to discuss preliminary audit findings and management recommendations. Prior to issuing the final reports, the auditors will meet with the Finance Director and his/her designees. All audit reports will be addressed to the City Council. The auditors may be consulted throughout the year as an information resource. The auditors may be asked to provide guidance on implementation of Government Accounting Standards Board (GASB) requirements and specifics of federal and state regulations as they may affect local government accounting. They may also be asked to assist with the implementation of new pronouncements (e.g. GASB 87, GASB 96). 5. Other Considerations—All working papers and reports must be retained, at the auditor's expense, for a minimum of three years, unless the firm is notified in writing by the City of the need to extend the retention period. The auditor will be required to make working papers available upon request to the appropriate parties. In addition, the firm shall respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance. Throughout the year, the auditor will provide financial advice and counsel on matters occurring throughout the year that would affect the annual report. DocuSign Envelope ID: 4E7B3E46-4C79-41F3-8AAA-24CA92AF4679