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San Leandro Public Library <br />English as a Second Language Services <br /> 2024-2026 ESL21-4-48 <br /> Page 4 of 30 <br />the budget worksheet that was included with the application. Under no circumstances <br />shall payments exceed the total grant amount identified in this Agreement. <br />D. Narrative and Financial Reports <br />1. The Grantee shall be responsible for submission of interim and final narrative and <br />financial reports on the progress and activities of the project, to the California <br />State Library, using the sample report documents provided by the California <br />State Library. <br />2. All the reports must be current, include all required sections and documents, and <br />must be approved by the Grant Monitor before any payment request can be <br />processed. Failure to comply with the specified reporting requirements may be <br />considered a breach of this Agreement and result in the termination of the <br />Agreement or rejection of the payment request and/or forfeiture by the Grantee <br />of claims for costs incurred that might otherwise have been eligible for grant <br />funding. Any problems or delays must be reported immediately to the Grant <br />Monitor. The financial reports shall reflect the expenditures made by the <br />Grantee under the Agreement and may be incorporated into the same <br />reporting structure as the narrative reports. <br />3. The reports shall be submitted by the following dates: <br />Reporting Period Report Due Date <br />July – December 2024 2024-2025 CLLS Mid-Year Report Due January 31, 2025 <br />January – June 2025 2024-2025 CLLS Final Report Due September 30, 2025 <br />July – December 2025 2025-2026 CLLS Mid-Year Report Due January 31, 2026 <br />January – June 2026 2025-2026 CLLS Final Report Due September 30, 2026 <br />4. Failure to submit timely reports with the appropriate documentation by the due <br />date may result in rejection of the payment request and/or forfeiture by the <br />Grantee of claims for costs incurred that might otherwise have been eligible for <br />grant funding. <br />5. The Grantee agrees to maintain records and supporting documentation <br />pertaining to the performance of this grant, subject to possible audit for a <br />minimum of five (5) years after final payment date or grant term end date, <br />whichever is later. Please refer to Exhibit A, Terms and Conditions for more <br />information. <br />6. In addition to the foregoing, the Grantee shall submit to the State Library such <br />periodic reports, updates, documents and any information as deem necessary <br />by the State Library to monitor compliance and/or perform program <br />DocuSign Envelope ID: 3D82C2EB-F0F7-4D27-AAA5-338F7D89B879