Building Futures - Shelters Agreement FY25

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Consulting Services Agreement between City of San Leandro and Building Futures Last revised [10/22/2024] Building Futures for HHAP Funded Services Exhibit A - Page 6 of 6 of stay for participants who are otherwise compliant with these protocols. Any discharge for a violation of these protocols must be fully documented (for example, in agency case notes) and made available to the City and/or County, upon request. Participants who are discharged shall be afforded the opportunity to file a grievance. Consultant agrees to establish a grievance policy for the shelter and respite programs that shall comport with any Alameda County Coordinated Entry System grievance policy guidelines. While participants may be encouraged to get a TB test, lack of a test cannot be used as a reason for discharge. If a participant exhibits symptoms of TB and does not comply with testing and treatment recommendations, the participant may be discharged to protect the health and safety of other participants and staff. l. Consultant will maintain all required licenses and special permits issued by federal, state, and local agencies related to the services it provides. m. Consultant shall conform to all federal and state laws relating to confidentiality of patients’ medical information, including but not limited to HIPAA and HITECH when applicable. Quarterly Reporting Dates Q1 – October 15, 2024 Q2 – January 15, 2025 Q3 – April 15, 2025 Q4 – July 15, 2025 Program Monitoring: The County staff liaison will facilitate program monitoring, which may include a review of operations, participant eligibility, participant records, including any required releases or documentation for federal/county funding, backup documentation for reporting progress towards meeting service and outcome objectives, coordination and communication with The City of San Leandro and Alameda County, and coordination with service providers who come to the site or serve as participant referrals. Fiscal Compliance and Contract Monitoring: • Fiscal monitoring may include review of the Consultant’s organizational budget, the general ledger, quarterly balance sheet, cost allocation procedures and plan, State and Federal tax forms, audited financial statement, fiscal policy manual, supporting documentation for selected invoices, cash receipts and disbursement journals. • Compliance monitoring will include review of Personnel Manual, Policy Manuals or Documentation, Compliance with the Americans with Disabilities Act, subcontracts, and MOUs. The County staff liaison will visit the project site periodically to review records and observe activities. The Consultant will provide participants' names, addresses, and telephone numbers to designated County staff liaison(s) in accordance with applicable laws and regulations. Docusign Envelope ID: B32BC2C3-1FA4-446A-BF4D-5DA507070E56