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City of San Leandro Recruitment Quote – February 2025 Page 2 PROFESSIONAL FEES The professional fee for this assignment is $23,000 for the Scope of Work articulated in this quote. Services include conference calls/Zoom meetings for the purposes of gathering stakeholder feedback on candidate profile, briefing client on results of the recruitment, facilitating one day of panel interviews 1, assisting the Client with selection deliberations and conducting background and reference checks. REIMBURSABLE EXPENSES 2 (NOT TO EXCEED) Advertising $3,600 Recruitment Brochure & mailing $1,500 Administrative & project support $4,500 Shipping & FedEx $ 500 Background & records checks $ 600 Consultant Travel (R/T airfare LA-San Leandro/ + $1,500 ground transportation + one night-lodging) ________________ Project expenses (NTE) $10,700 Professional fees and expenses are billed in phases as work progresses and expenses are incurred. Placement Guarantee If a candidate selected and appointed by the City of San Leandro terminates employment for any reason before the completion of the first year of service as a result of a comprehensive TBC recruitment, the firm will provide San Leandro with the necessary consulting services required to secure a replacement. Professional consulting services will be provided at a discounted rate of 25% - 50% of the original fee.3 Expenses will be covered by the Client. Fee for Additional Placements Because of the challenging market for top talent, our clients are increasingly taking advantage of selecting more than one outstanding candidate from a single recruitment that will benefit the organization in a different capacity. In these instances, a $4,500 placement fee will apply and will include completion of background check records review as well as reference checking. 1 Additional interviews can be facilitated at $200-$300 per hour depending on the recruiter assigned. 2 Reimbursable Expenses by Category are an estimation. Invoices may reflect actual expense amounts in any given category that are above or below the estimated amount, however, total expenses billed during the project shall not exceed the total “Project Expenses (NTE)” amount as stated. 3 To be negotiated at the time of re-engagement and will be dependent on scope of work needed to refill the position. Docusign Envelope ID: 11B4983F-DBDB-4274-8896-95A7A04B815F