PCFMA - 2025 Farmers Market - NPSA

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Non-Professional Services Agreement between Last Edited 1/1/2025 City of San Leandro and PCFMA Exhibit A Page 1 of 4 EXHIBIT A SCOPE OF SERVICES PCFMA is a nonprofit organization and is tax-exempt under Section 501(c)(5) of the Internal Revenue Code. It operates certified farmers’ markets, as defined in Section 47004(a) of the California Food and Agriculture Code, throughout the San Francisco Bay Area. Such markets offer consumers a wide variety of farm fresh and other complementary products and serve as essential community gathering spaces. 1. Market Operations 1.1 Operations Generally PCFMA will have sole responsibility and authority for Market planning and operations. This means that, subject to and as may be supplemented by additional terms, if any, PCFMA will have sole responsibility and authority to: (a) recruit, select, discipline, and remove California certified agricultural producers, artisans, entertainers, nonprofit organizations, and other vendors and providers at the Market (together, “Market Participants”); (b) determine product, service, and entertainment offerings at the Ma rket; (c) determine and modify Market layout; (d) assign Market Participants to specific locations; (e) interpret and apply Market Rules (as defined in Section 3.7); (f) determine PCFMA’s Market promotion and marketing activities as set out in Section 5.3; and (g) make decisions about all other matters arising in the course of Market operations. 1.2 Market Manager PCFMA will designate a single market manager (“Market Manager”) responsible for day-to-day Market operations, including overseeing Market set-up and cleanup, monitoring Market Participant compliance with the Market Rules (as defined in Section 1.7), and addressing logistics or other problems as they may arise on a Market Day. PCFMA will notify City if PCFMA changes its Market Manager. Additional Market Managers or Assistant Market Managers will be added as needed. 1.3 Equipment, Supplies, Labor, and Expenses Except for equipment and supplies that are the responsibility of individual Market Participants and as otherwise provided by this Agreement, PCFMA will: (a) provide all equipment, tables, signs, and supplies it needs to operate the Market; (b) be responsible for hiring, monitoring, and paying for any personnel PCFMA engages in Market operations; and (c) be responsible for all other expenses, fees, and charges incurred by PCFMA relating to Market operations, including, without limitation, expenses for market ing and insurance. 1.4 Signage PCFMA may display signs and banners on the Market Site (“Site”) each Market Day advertising the Market and directing customers and Market Participants. 1.5 Community Programs PCFMA will manage community organization and local merchant access programs at the Market, if any. 1.6 Market Cancellations by PCFMA In line with its responsibility for Market operations, PCFMA may decide, based on weather conditions, air Docusign Envelope ID: 546935C5-823F-48C1-817F-BB3955389985