NPSA Shade Comforts for Shade Sail at Marina v2

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Non-Professional Services Agreement between March 25, 2025 City of San Leandro and Shade Comforts, Inc. Page 15 of 17 9.2 Contractor’s Books and Records. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Contractor to this Agreement. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. 9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this Agreement requires Contractor to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement. 9.4 Proprietary Information. Not applicable. 10.8 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Jennifer Auletta, Parks and Landscape Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. Any notice, demand, request, consent or approval that either party is required to give the other pursuant to this Agreement, shall be in writing and may be given by either (i) personal service, (ii) delivery by reputable overnight delivery service (e.g. Federal Express) which provides a receipt showing date and time of delivery, or (iii) certified United States mail, postage prepaid, return receipt requested. Notice shall be effective upon personal delivery or delivery to the addresses specified below, as reflected on the receipt of delivery or return receipt, as applicable. Any written notice to Contractor shall be sent to: Bill Moore, Owner Shade Comforts, Inc. 77 Solano Square #238 Benicia, CA 94510 bill@shadecomforts.com Any written notice to City shall be sent to: Jenifer Auletta, Parks & Landscape Manager Recreation & Parks Department 14200 Chapman Rd San Leandro, CA 94578 jauletta@sanleandro.org Docusign Envelope ID: 26721240-71F6-4B56-8372-174DC0841ED9