5C Consent - Laserfiche WebLink

Home

File Number: 25-161 amphitheater seat walls. Addition of a new walking labyrinth feature was included as an Alternate Additive Bid Item. In April 2025 the project was readvertised for construction bids with the updated design. Analysis Bids were opened on May 8, 2025. One (1) bid was received with a Base Bid of $349,842.88. The engineer’s pre-bid estimate for construction of the base bid was $204,553. The significant variance between the low bidder and the City Engineer’s pre-bid estimate can be attributed to the unpredictable price fluctuations within the construction industry. The bid included three optional Additive Alternates: ‘A’ for the installation of a walking labyrinth with decomposed granite, ‘B’ the replacement of decomposed granite on the base bid with GraniteCrete, and ‘C’ the replacement of decomposed granite within the walking labyrinth included as Additive Alternate ‘A’ with GraniteCrete. Because the base bid is higher than the Engineer’s estimate, Staff does not recommend including Additive alternate ‘A’ (walking labyrinth) and Additive Alternate ‘C’ (use of GranitCrete within labyrinth) as the costs are higher than expected and staff deems the benefit insufficient to justify the additional expense. The bid received for Additive Alternate ‘B’ (use of GraniteCrete within walking paths) is $11,245. GraniteCrete is an additive that can be incorporated into decomposed granite surfaces to increase its durability and stability. Staff recommends including Additive Alternate ‘B’ (GraniteCrete) to the Base Bid as the additional cost would be offset over time by reduced maintenance of the decomposed granite walkways. Staff therefore recommends the award of a construction contract to Raposo Engineering, Inc. for the Base Bid plus Additive Alternate ‘B’ for a total amount of $361,087.88. None of the bidders has an office in San Leandro that would qualify them as a local business per the Local Inclusion Policy Ordinance. Raposo Engineering, Inc. does not meet the Local Business Participation Goal by subcontracting with San Leandro businesses for a minimum 25% of the contract value. However, Raposo Engineering, Inc. has provided documentation that demonstrated their good faith efforts to meet the local business participation goal. To minimize delay to the project and ensure that the scope of work can be adjusted as needed to provide the highest quality project for the City, Staff requests authorization to negotiate and approve individual change orders up to 5% (or $18,054) of the original contract amount and cumulative change orders up to 10% (or $36,108) of the original contract amount. This will ensure efficient completion of the project on budget and on schedule. Community Workforce Agreement The requirements of the Community Workforce Agreement do not apply to the project. Although the project is paid in whole or in part out of City General Fund, the Engineer’s estimate and bid do not exceed the $1 million threshold. Current Agency Policies Page 2 City of San Leandro Printed on 9/4/2025