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City of San Leandro <br />City Council <br />Meeting Date: July 7, 2025 <br />Agenda Number: 5.c. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 25-245 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize the City Manager or her Designee to Take All Necessary <br />Actions to Reject All Bids for the Annual Street Sealing 2021-2023 Project, Project No. 2023.0070 <br />COUNCIL PRIORITY <br />·Infrastructure <br />·Public Safety <br />SUMMARY <br />This contract would provide for the maintenance of various public roadways throughout the City <br />through the application of slurry seal and cape seal treatments. Two bids were received; however, <br />the lowest responsive and responsible bid exceeded the Engineer’s Estimate by 40%. Based on <br />the bids received, Staff recommend rejecting all bids, combining the scope of this project with the <br />Annual Street Sealing 2024 Project, which is currently in the design phase, and rebidding the <br />project in the Fall of 2025. <br />RECOMMENDATIONS <br />Staff recommend the following: <br />·Reject all bids received at the May 7, 2025 bid opening; and <br />·Re-bid the project, which is projected to be in Fall 2025. <br />BACKGROUND <br />Preventative street maintenance treatments such as slurry seal, cape seal, and micro-surfacing, <br />involve the application of a sand, aggregate and asphalt emulsion mixture to prevent water <br />intrusion and extend the useful life of roadway pavement at a relatively low cost. The specific type <br />of seal treatment is selected based on the street’s current Pavement Condition Index (PCI), <br />verified through visual inspections. Pavement seals are most effective on streets that have not <br />exhibited extensive base failure and have been rated in ‘Fair’ or ‘Good’ condition (PCI between <br />40-80). Without such preventative maintenance, the condition of roadway pavement would quickly <br />decline and cost more to maintain in the future. <br />The Annual Street Sealing 2021-2023 Project would perform preventative maintenance on <br />approximately 25 lane miles or 11 centerline miles of pavement on street segments located <br />throughout the City. A complete list of Project streets is included as Attachment A. The project <br />would include base repairs, or digouts, that would remove and replace the full depth of an isolated <br />base failure before surface treatment is applied. The work would also include restriping pavement <br />markings after surface treatment is completed. <br />Page 1 City of San Leandro Printed on 9/4/2025