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File Number: 25-326 $250 per patrol vehicle and $125 per unmarked vehicle. Any remaining balance will be carried forward each year to sustain the police fleet program. A sole source procurement is justified under California Public Contract Code Section 3400, so that the new equipment will match and be compatible with existing equipment in use on other City police vehicle assets. Priority 1 will also continue its regular maintenance of all police fleet vehicles. “Maintenance” means all upkeep of the fleet, mechanical inspections, warranty work, tire repair, oil changes, and any other maintenance required to maintain the Police Department’s fleet. Maintenance of the fleet will be conducted with as many local businesses as possible. This same maintenance agreement will not exceed $198,000 each fiscal year, with any remaining balance carried forward each year to sustain the police fleet program. Priority 1 will continue outfitting all vehicles to the Police Department’s exact specifications. “Outfitting” means procuring all materials and equipment needed to meet state Vehicle Code requirements for emergency vehicle operation, including lights and sirens, prisoner transport cages, and vehicle push-bars. Outfitting could also include any miscellaneous parts needed to improve the useful life of the vehicle or officer visibility, like protective exterior coatings or decals on the hood of the vehicle. Any additional technology, hardware, or equipment that the fleet manager deems necessary for public safety may be considered “outfitting.” Lastly, Priority 1 will assume the responsibility of coordinating collision repairs with local auto body shops. Any charges incurred will be passed through, at no mark-up (from the original invoice total) to the Police Department. The contract amount for this reimbursable expense is $298,000 annually. The Police Department’s Fleet Manager currently coordinates with Risk Management to ensure a timely claims process for losses the City incurs due to another party’s fault. The annual proposed contract amount would be $443,500, which includes $145,500 for direct services, $198,000 for fleet maintenance and $100,000 for vehicle collision. This request for appropriation aligns with the broader biennial budget adopted for Fiscal Years 2025-2026 and 2026- 2027 on June 2, 2025. The purpose of this proposed police fleet and maintenance program is to update the fleet in a timely manner, replace aging equipment that was extended beyond its useful life, and to streamline the purchasing, outfitting and maintenance of police vehicles to reduce costs long-term PREVIOUS ACTIONS ·City Council adopted Resolution No. 2014-046 (May 19, 2014) ·City Council adopted Resolution No. 2014-053 (June 2, 2014) ·City Council adopted Resolution No. 2015-074 (April 6, 2015) ·City Council adopted Resolution No. 2015-075 (April 6, 2015) ·City Council adopted Resolution No. 2015-173 (October 5, 2015) ·City Council adopted Resolution No. 2017-104 (July 17, 2017) ·City Council adopted Resolution No. 2019-095 (June 3, 2019) ·City Council adopted Resolution No. 2021-103 (June 28, 2021) Page 2 City of San Leandro Printed on 9/4/2025