5E Consent - Laserfiche WebLink

Home

File Number: 25-242 Analysis On May 15, 2023, the City Council awarded a construction contract to Ray’s Electric in the amount of $669,487 with a 25% contingency allowance for the installation of traffic signal improvements at the intersection of Wicks Boulevard and Manor Boulevard. During the project, the contractor experienced several challenges, including supply chain delays and tariff-related impacts. The project is now substantially complete, with the contractor currently addressing punch list items. However, when the City requested PG&E to energize the signal equipment, PG&E required that the City modify the power supply configuration. As part of this requirement, PG&E directed the City to relocate the existing electrical meter approximately 600 feet from the original location to comply with PG&E’s current standards and practices. Consequently, the City was required to install a new foundation for the meter cabinet and to trench and install new conduits and conductors from the relocated meter cabinet to the signal controller on Wicks Boulevard. This directive was issued by PG&E after construction had started, and no alternatives were provided that would avoid incurring additional costs. The cost of this change order is $244,780, which exceeds the contract’s change order cap. Section 520 of the San Leandro Municipal Code stipulates that appropriations to capital funds may be carried forward for no more than five fiscal years. The funds in Account No. 143-38-392, originally appropriated for the Annual Street Overlay 2017-18, have now exceeded this five-year limit. Because the Annual Street Overlay 2017-18 Project has been completed, this action will reallocate the remaining funds to support on-going projects, including the Wicks Manor Traffic Signal Upgrade project, as needed. To further address the unanticipated cost increase, staff has contacted the CalTrans District Local Assistance Engineer (DLAE) to request additional HSIP grant funding. If approved, the Federal Highway Administration (FHWA) will provide supplemental HSIP grant funds to cover these increased costs, allowing the remaining balance in Account No. 143-38-392 to be used for other eligible projects. However, approval of this additional HSIP funding request has not been secured at this time and is not guaranteed. Current Agency Policies ·Maintain and enhance the City’s infrastructure Previous Actions ·On May 15, 2023, by Resolution No. 2023-050, the City Council awarded a construction contract to Ray’s Electric for $669,487 for the Wicks Boulevard and Manor Boulevard Traffic Signal Upgrade, Project No. 2020.5620 and authorized the City Manager to approve individual contract change orders up to 5% and cumulative change orders up to 25% of the original contract ·On December 7, 2020, by Resolution No. 2020-150, the City Council approved a Consulting Services Agreement with Kimley-Horn and Associates for the design of the Page 2 City of San Leandro Printed on 9/4/2025