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58 <br /> <br />APPENDIX B – GUIDELINES FOR COUNCIL MEMBER CORRESPONDENCE <br /> <br />PURPOSE OF THE GUIDELINES <br />These guidelines are to provide guidance should a Councilmember want to transmit their individual <br />opinions to elected officials and/or other governmental agencies. The guidelines are intended to <br />specifically address individual Councilmember correspondence to a governmental agency and/or <br />another elected official regarding issues that staff has been given direction to pursue via a negotiation <br />process or other form of resolution. <br /> <br />These guidelines are not intended to in any way restrict Council written communication with <br />constituents and do not apply to personal correspondence with elected officials. <br /> <br />GUIDELINES <br />As a matter of protocol, a Councilmember should, when sending correspondence described above, <br />contact the City Manager and Mayor to indicate their intent to send a letter so that the <br />Councilmember may be briefed on the current status of staff work of which the specific Council member <br />may not be aware. <br /> <br />The balance of Council and City Manager, as a matter of courtesy, should be given a copy of the letter, <br />which should be noted on the letter (cc :). <br /> <br />(Adopted April 5, 1999) <br /> DRAFT