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62 staff, and to representing the City of San Leandro with competence and integrity. c) For Sister Cities, a budget for the first year of activities, showing the funds and/or commitments to contribute materials, services or time to meet the budget requirements. d) For Sister Cities, plans for on-going financial and personal support of the relationship. e) For Friendship Cities, plans for on-going personal support of the relationship. RESPONSIBILITIES OF THE CITY OF SAN LEANDRO a) Requests for establishing a Sister City or Friendship City affiliation and the community organization’s implementation plan and budget, where appropriate, will be reviewed by the City Council Rules Committee, with a recommendation to the City Council as appropriate. b) When appropriate, the City will organize and carry out community receptions and/or events to acknowledge the formal visit of the Mayor or other elected officials from a Sister City when an invitation has been extended by the San Leandro Mayor or City Council, and when that Sister City is not represented by a community organization (Ribeirao Preto, Ponta Delgada, or Naga). The City Council Rules Committee will recommend the reception and/or event activities. Community receptions and/or events for Friendship City dignitaries will be the responsibility of the community group sponsoring the affiliation. c) Informal visits by Sister City or Friendship City dignitaries will be acknowledged by a meeting or luncheon with the Mayor and/or City Councilmembers, depending upon the availability of City officials and the visiting dignitaries. If advance planning permits, such plans for a meeting or luncheon will be reviewed by the City Council Rules Committee. If the visit does not provide adequate time for Committee review, the Mayor will report to the City Council all official activities that took place during the visit. d) Generally, the City will not fund travel nor reimburse for travel or lodging expenses for visitors coming to San Leandro without prior approval by the City Council, and only for those instances to reciprocate for prior hosted accommodations by the Sister City. There is no expectation that the City will fund travel or lodging expenses for visitors from Friendship Cities. e) The City may terminate a Sister City or Friendship City affiliation if, after considering such factors as community involvement, length of no contact or visits, funding, etc., it determines that continuation of the affiliation is not in the best interest of the City. CITY OFFICIAL VISITS TO SISTER CITIES AND FRIENDSHIP CITIES When a City Councilmember initiates a request to visit a Sister City or Friendship City, such request will be made in writing to the City Council, including the proposed itinerary, how the travel and expenses will be funded, and other assistance the City will be asked to provide (i.e. gifts to be presented by the Councilmember). The cost of travel shall be covered by the Councilmember; the Councilmember’s travel budget shall not be used. The Mayor will send appropriate correspondence to the Mayor of the Sister City or Friendship City. When an invitation is received from a Sister City or Friendship City for San Leandro officials to visit that city, the City Council shall review the invitation or request, including what expenses, if any, have been offered by the Sister City. The City Council will then consider recommendations from the City Council Rules Committee regarding who will represent the City and how the travel and expenses shall be funded. DRAFT