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24 <br /> <br />expensive, the lower cost shall be used for reimbursement purposes. To determine <br />the reimbursement cost, staff will use the price of an economy plane ticket <br />booked 60 days in advance. At no time shall the expenses exceed the approved <br />budget for Travel. <br /> <br />At the end of each fiscal year, a year-end report on Councilmember travel and <br />training expenditures will be added to a regular City Council meeting agenda, on <br />the Consent Calendar. If Councilmembers have unused funds in their official City <br />business Travel/Training budget, unused funds shall be deposited or set aside into <br />a separate fund or pool and held for one fiscal year, to be used to cover the costs <br />of future travel or training expenditures for Councilmembers who have exhausted <br />their budget. The pooled funds will be allocated evenly among all City <br />Councilmembers and serve as a reserve to support upcoming travel and training <br />expenditures. <br /> <br />C. MILEAGE REIMBURSEMENT <br />a) Councilmembers may be reimbursed up to $125 per month for actual and <br />necessary automobile expenses incurred in the performance of official <br />duties within the San Francisco Bay Area, to include mileage, parking, tolls <br />and travel related expenses. The reimbursable amount will be based on the <br />actual mileage traveled for the purposes of the Councilmember’s official <br />duties. In no case shall the amount of reimbursement exceed $125 per <br />month. Mileage reimbursement rates will be the annually posted IRS <br />mileage rate, which the Finance Department will maintain. <br />A travel expense form must be completed for reimbursement of mileage, <br />parking, tolls and travel related expenses, and must include documentation <br />for payment including receipts, invoices, canceled checks or credit card <br />receipts. <br />a)b) The Mayor receives a car allowance of a flat $375 per month, which <br />shall be in lieu of the $125 automobile expense reimbursement afforded <br />other Councilmembers. <br /> <br />D. PER DIEM <br />Councilmembers and the Mayor will receive a $100 per diem and $50 per <br />one-half day is hereby fixed and determined as reasonable expenses <br />to be allowed each member of the City Council when traveling on <br />official duty for all out-of-pocket expenses other than transportation <br />and hotel expenses. Admin Code 1.3.110 <br /> <br />E. APPAREL <br />$250 initial allocation, during the first six months of their inaugural term, <br />then $100 per fiscal year thereafter. All items must have City logo/seal <br />permanently affixed, by embroidery, silk screen or similar. <br /> <br />Formatted: Indent: Left: 1" <br />Formatted: Numbered + Level: 1 + Numbering Style: <br />A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: <br />1" + Indent at: 1.25" <br />Formatted: Numbered + Level: 1 + Numbering Style: <br />A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: <br />1" + Indent at: 1.25"