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15 <br /> <br />REQUESTS FOR FUTURE AGENDA ITEMS AND URGENT REFERRALS <br />All City Council items brought forward at City Council meetings under “Council Requests for Future <br />Items” shall be added to the City Council Priority List to be prioritized at a subsequent City Council <br />planning retreat or session. An exception to the normal referral process is defined as an urgency <br />referral. Urgent referrals should be used most judiciously to support the capacity necessary to complete <br />the Council’s identified priorities. <br />Items referred by Council as Urgent Matters shall be prioritized ahead of other already established <br />priorities and will impact staff’s progress on other high priority projects. An urgent referral must meet <br />the following criteria and be defined as part of the referral: The criteria for urgency is defined as an <br />action necessary to immediately preserve the life, health and safety of the community, or failure to <br />respond in an expeditious manner could result in harmful legislative or financial consequences for the <br />city. Because no discussion is allowed on the nature of the urgency, an urgent referral requires a 2/3 <br />vote, which is 5 members of the Council to move forward with the urgency referral. <br />All requests made shall be submitted to the City Manager and City Clerk in writing and in advance of <br />the City Council meeting, to ensure the correct language for the permanent record. <br />REQUESTS FOR PROCLAMATIONS <br />Proclamations are issued by the Mayor or on behalf of the Mayor throughout the year to celebrate or <br />recognize a group or individual of local relevance or promotes activities taking place in the City of San <br />Leandro. Annually in January the City Council adopts the Proclamation recipients for the year. <br />During the year, opportunities to issue other proclamations may arise. If there is a request for an <br />Urgent Proclamation, it must be presented during the Future Agenda Items portion of a City Council <br />meeting and receive a majority vote to move forward. <br />The general criteria for the issuance of proclamations are as follows: <br />a) Issues with widespread community interest or concern, with a primary emphasis on requests <br />that are in support of City Council goals and in which the City has legislative authority; and <br />b) Recognition of a local entity, civic organization, group or individual achieving outstanding or <br />significant accomplishments; and <br />c) Acknowledgment of significant community events or celebrations; and <br />d) Fundraisers benefiting the citizens of San Leandro; and <br />e) Organizations contributing to the economic development of the City. <br /> <br />The Councilmember that recommends a proclamation must submit the proclamation language to the <br />City Clerk, in accordance with the Agenda Packet Publication schedule. Proclamations that do not <br />meet the City Clerk’s deadline will be moved to the next meeting. A brief history of the organization <br />or a description of the purpose, goals, motto, or theme of the event are required to complete the <br />proclamation. If funds are to be raised, who will benefit from the event, and what will take place <br />during the time of celebration/recognition, including dates and times. <br />REIMBURSEMENT FOR EXPENSES <br />Councilmembers and the Mayor are provided with an Advocacy, Training & Technology budget, and an <br />apparel budget per fiscal year. City budgets are set by the City Council as part of the budget cycle. The DRAFT