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19 shall encompass the entire month unless otherwise determined by a majority vote of the City Council. The August recess shall be applicable to all City Council, Boards and Commissions meetings. During the August recess, regular City Council meetings shall be suspended. Special meetings may be called if urgent matters arise that require immediate attention. The decision to convene a special meeting during the August recess shall be made by a majority of Council Members. MEETING NOTICES The City Clerk is responsible for posting notices of all City Council meetings including Work Sessions. The City Clerk will post meeting notices in accordance with applicable state and local laws. The Clerk’s Office must post a copy of the agenda on the notice board outside the East 14th Street main entrance to the Civic Center, not less than 72 hours before each regular meeting, and not less than 24 hours before each special meeting to be held by the City Council. Notices may also be included on public access or electronic media, such as the City’s website and cable television. The agenda shall also be available to the general public by noon on Friday before the City Council Meeting scheduled. Agendas are also available by email subscription from the City website, or by mail when self-addressed postage paid envelopes are provided. MEETING ATTENDANCE If any Councilmember cannot attend a meeting, they must notify the City Manager, City Clerk and the Mayor as soon as possible, but in no event later than noon the day of the meeting. RULES OF ORDER The proceedings of the Council shall be governed, unless otherwise stated, under “Robert’s Rules of Order, As Amended” on all matters pertaining to parliamentary law; however, no action of the Council shall be invalidated, or the legality thereof otherwise affected by the failure or omission to observe or follow said rules. PERSONS AUTHORIZED TO BE WITHIN PLATFORM No person except City officials shall be permitted within the platform area in front of the Council table without the invitation or consent of the Presiding Officer. WHAT CONSTITUTES A QUORUM A majority of the Council shall constitute a quorum for the transaction of business. (§ 325, City Charter) DAIS TIPS The Council Chambers are equipped with a system that provides microphones and video recording equipment at the dais, City Clerk table, staff tables, and podium. The public address system not only provides a means for the audience to hear all of a speaker’s comments but is also directly tied into a recording system that creates a record of the meeting. Be sure to turn the microphone off when you are finished talking, during recess, and after a meeting. Be mindful that you are speaking in a recorded public setting. Even the most harmless humor can be easily misinterpreted after the fact. Never say things near a microphone you do not want to be heard. DRAFT