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14 <br /> <br />REQUESTS FOR FUTURE AGENDA ITEMS AND URGENT REFERRALS <br />All City Council items brought forward at City Council meetings under “Council <br />Requests for Future Items” shall be added to the City Council Priority List to be <br />prioritized at a subsequent City Council planning retreat or session. An exception to <br />the normal referral process is defined as an urgency referral. Urgent referrals should be <br />used most judiciously to support the capacity necessary to complete the Council’s <br />identified priorities. <br />Items referred by Council as Urgent Matters shall be prioritized ahead of other already <br />established priorities and will impact staff’s progress on other high priority projects. An <br />urgent referral must meet the following criteria and be defined as part of the referral: <br />The criteria for urgency is defined as an action necessary to immediately preserve the <br />life, health and safety of the community, or failure to respond in an expeditious <br />manner could result in harmful legislative or financial consequences for the city. <br />Because no discussion is allowed on the nature of the urgency, an urgent referral <br />requires a 2/3 vote, which is 5 members of the Council to move forward with the <br />urgency referral. <br />All requests made shall be submitted to the City Manager and City Clerk in writing and <br />in advance of the City Council meeting, to ensure the correct language for the <br />permanent record. <br />REQUESTS FOR PROCLAMATIONS <br />Proclamations are issued by the Mayor or on behalf of the Mayor throughout the <br />year to celebrate or recognize a group or individual of local relevance or promotes <br />activities taking place in the City of San Leandro. Annually in January the City <br />Council adopts the Proclamation recipients for the year. <br />During the year, opportunities to issue other proclamations may arise. If there is a <br />request for an Urgent Proclamation, it must be presented during the Future Agenda <br />Items portion of a City Council meeting and receive a majority vote to move <br />forward. <br />The general criteria for the issuance of proclamations are as follows: <br />a) Issues with widespread community interest or concern, with a primary emphasis <br />on requests that are in support of City Council goals and in which the City has <br />legislative authority; and <br />b) Recognition of a local entity, civic organization, group or individual achieving <br />outstanding or significant accomplishments; and <br />c) Acknowledgment of significant community events or celebrations; and <br />d) Fundraisers benefiting the citizens of San Leandro; and <br />e) Organizations contributing to the economic development of the City. <br /> <br />The Councilmember that recommends a proclamation must submit the <br />proclamation language to the City Clerk, in accordance with the Agenda Packet <br />Publication schedule. Proclamations that do not meet the City Clerk’s deadline will <br />Exhibit A <br />Resolution No. 2026-021 Page 60