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19 <br /> <br />By law, no member of the Council, an employee of the City, or any other person <br />required to be present during a closed session shall disclose to any person the content <br />or substance of any discussion which took place during the closed session unless <br />disclosure is authorized by a majority vote of the Council. <br /> <br />LEGISLATIVE BREAK <br />The City Council shall observe an annual recess during the month of August. The <br />duration of the recess shall encompass the entire month unless otherwise determined <br />by a majority vote of the City Council. The August recess shall be applicable to all City <br />Council, Boards and Commissions meetings. <br /> <br />During the August recess, regular City Council meetings shall be suspended. Special <br />meetings may be called if urgent matters arise that require immediate attention. The <br />decision to convene a special meeting during the August recess shall be made by a <br />majority of Council Members. <br /> <br /> <br />MEETING NOTICES <br />The City Clerk is responsible for posting notices of all City Council meetings including <br />Work Sessions. The City Clerk will post meeting notices in accordance with applicable <br />state and local laws. The Clerk’s Office must post a copy of the agenda on the notice <br />board outside the East 14th Street main entrance to the Civic Center, not less than 72 <br />hours before each regular meeting, and not less than 24 hours before each special <br />meeting to be held by the City Council. Notices may also be included on public <br />access or electronic media, such as the City’s website and cable television. The <br />agenda shall also be available to the general public by noon on Friday before the City <br />Council Meeting scheduled. Agendas are also available by email subscription from <br />the City website, or by mail when self-addressed postage paid envelopes are <br />provided. <br /> <br />MEETING ATTENDANCE <br />If any Councilmember cannot attend a meeting, he or she must notify the City <br />Manager, City Clerk and the Mayor as soon as possible, but in no event later than <br />noon the day of the meeting. <br /> <br />RULES OF ORDER <br />The proceedings of the Council shall be governed, unless otherwise stated, under <br />“Robert’s Rules of Order, As Amended” on all matters pertaining to parliamentary law; <br />however, no action of the Council shall be invalidated, or the legality thereof <br />otherwise affected by the failure or omission to observe or follow said rules. <br /> <br />PERSONS AUTHORIZED TO BE WITHIN PLATFORM <br />No person except City officials shall be permitted within the platform area in front of <br />the Council table without the invitation or consent of the Presiding Officer. <br />Exhibit A <br />Resolution No. 2026-021 Page 65