Laserfiche WebLink
31 <br /> <br />CHAPTER 5 – ADMINISTRATION <br /> <br />ADMINISTRATIVE SUPPORT <br />The City Manager’s office provides general staff and administrative support to <br />members of the City Council. Services include scheduling of appointments, <br />calendaring, receipt of telephone messages and light word processing. <br />EMAIL AND VOICEMAIL <br />Councilmembers are provided with a City email and voicemail account. These <br />communications can raise important legal issues to which Councilmembers should <br />pay special attention. The Brown Act strictly prohibits members from using technology <br />to have a discussion or develop a concurrence by a majority of the Council outside of <br />an open and noticed public meeting, unless an exception applies. Councilmembers <br />should not use telephones, faxes, or email to communicate with other <br />Councilmembers to develop a majority position on any issue that may come before <br />the full Council. <br />Also, be aware that any email sent by Councilmembers addressing substantive city <br />business, either from a City email account or your personal email account may be a <br />public record according to the California Public Records Act (PRA). Email information <br />is stored on the computer network and may continue to exist on the network’s backup <br />system even after being deleted. As a result, emails can become records of the City <br />maintained in the ordinary course of business, and thus available for public disclosure <br />under PRA. <br />MAIL <br />Councilmembers may receive large amounts of mail. Administrative staff in the City <br />Manager’s office maintains a mailbox for each Councilmember in City Hall. <br />COUNCIL OFFICE <br />There is an office available for Councilmembers to use for councilmember business. <br />The office is available on a first-come, first-served basis. <br />POLICY DEVELOPMENT <br />Local officials best serve their constituents when they listen to the community as well as <br />help the community visualize where it wants to be in the future. <br />As an elected official, you play a fundamental role in the evolution of the goals, <br />purpose, and direction of your community. You are responsible for making decisions <br />about tax policy and tax rates, the scope of services your government will provide, <br />and the role of the public sector versus that of the private sector in the delivery of <br />those services. You are also responsible for policies that will affect local economic <br />growth, cultural change, and the environment. All these complex and ever-changing <br />factors affect and are affected by a local government’s mission. <br />Exhibit A <br />Resolution No. 2026-021 Page 77