Reso 2026-023 Construction Contract VSS International Inc

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IN THE CITY COUNCIL OF THE CITY OF SAN LEANDRO RESOLUTION NO. 2026-023 RESOLUTION TO AWARD A CONSTRUCTION CONTRACT TO VSS INTERNATIONAL, INC., IN THE AMOUNT OF $6,643,120 FOR THE BASE BID PLUS ADDITIVE ALTERNATES A AND B FOR THE ANNUAL STREET SEALING 2021-2024 PROJECT, PROJECT NO. 2024.0070; TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND APPROVE INDIVIDUAL CHANGE ORDERS UP TO 5% ($332,156) OF THE ORIGINAL CONTRACT AMOUNT; TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND APPROVE CUMULATIVE CHANGE ORDERS UP TO 10% ($664,312) OF THE ORIGINAL CONTRACT AMOUNT; AND TO APPROPRIATE AN ADDITIONAL $1,100,000 TO THE SUBJECT PROJECT WHEREAS, the City of San Leandro did, on February 19, 2026, publicly open, examine and declare all sealed proposals or bids for doing the work described in the bid documents for the subject project; and WHEREAS, said proposals were submitted to the Public Works Director for comparison and recommendation; and WHEREAS, the subject project is categorically exempt from the California Environmental Quality Act; and WHEREAS, change orders to clarify the work or respond to unusual existing conditions are a normal aspect of public contracting and construction; and WHEREAS, in order to expedite the delivery of public projects on schedule and on budget, provide that subcontractors and workers are paid in a timely fashion, avoid as much as possible costly delay claims, and ensure that the City completes projects and products that are to the City's highest standards, the City Council finds that providing authorization to negotiate and approve change orders is in the best interest of public health, safety and welfare. NOW, THEREFORE, the City Council of the City of San Leandro does RESOLVE as follows: That said City Council hereby rejects all of said proposals or bids except that herein mentioned; hereby waives any irregularities or omissions in the proposal or bid of the lowest responsible bidder; and hereby awards the contract for doing said work to the lowest responsible bidder, therefore, to wit VSS International, Inc. in the amount of $6,643,120 for the Base Bid plus Additive Alternate Bid A and B; and That the City Manager or her designee is authorized to negotiate and approve individual change orders up to 5%, or $332,156, of the original contract amount; and That the City Manager or her designee is authorized to negotiate and approve cumulative change orders up to 10%, or $664,312 of the original contract amount; and That the appropriation of $1,100,000 from the FY26-27 CIP Reserve Fund for the project is approved.