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Alameda CTC Agreement No. A25-0058 <br />Project No. 1480013 <br />Appendix C – Page 1 <br />APPENDIX C <br />REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS <br />The below table establishes the required minimum frequency for Requests for Reimbursement and Progress <br />Reports, and final closeout reporting requirements, as indicated below with an “X”. <br />Notes: <br />1. For all projects, the maximum frequency for Requests for Reimbursement is one (1) per month. <br />2. A progress report required regardless of whether expenses occurred or not during the reporting period. <br />3. A TFCA final report is only required for TFCA project 24ALA03, which has the FY 2024-25 funds <br />encumbered through a separate agreement, A23-0053. See Appendix G-1 for complete details about <br />awarded TFCA funds, including TFCA-specific project numbers and periods. <br /> <br /> <br />REQUEST FOR REIMBURSEMENT AND REPORTING FORMS <br />Any PROJECT SPONSOR awarded ALAMEDA CTC Administered Funds shall use the following forms included <br />in the link below for progress reporting, final reporting, request for reimbursements, and agreement <br />amendment requests. Note that the format and required content of these forms is subject to change. <br />List of Downloadable Forms: https://www.alamedactc.org/funding/reporting-and-grant-forms/ <br /> <br />1. Request for Reimbursement (RFR) Form <br />2. Alameda CTC Progress Report Form <br />3. Alameda CTC Final Report Form <br />4. Amendment Request Form <br /> <br />REQUEST FOR EIMBURSEMENT AND EPORTING <br />Minimum Frequency Required Period Covered Due Dates <br />(once every 3 months) <br />Request for Reimbursement ☐ Quarter 1: 7/1– 9/30 <br />Quarter 2: 10/1 – 12/31 <br />Quarter 3: 1/1– 3/31 <br />Quarter 4: 4/1– 6/30 <br />By October 31st <br />By January 31st <br />By April 30th <br />By July 31st Alameda CTC Progress Report ☐ <br />Semi-annually (once every 6 months) <br />Request for Reimbursement ☒ Quarters 1 & 2: 7/1 – 12/31 <br />Quarters 3 & 4: 1/1 – 6/30 <br />By January 31st <br />By July 31st Alameda CTC Progress Report ☒ <br />Final Closeout Reporting <br />Final Report for TFCA Project <br />24ALA03 (for Air District) ☒ FYs 2024-25 & 2025-26 By September 30, 2026 <br />Final Request for Reimbursement ☒ Any work period eligible <br />under Appendix B September 30, 2027 <br />Alameda CTC Final Report ☒ Entire agreement period, <br />FYs 2025-26 & 2026-27 September 30, 2027 <br />Docusign Envelope ID: B4E49062-FF04-43DB-87D8-F5C1F9DF9528