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City of San Leandro <br />City Council <br />Meeting Date: June 20, 2023 <br />Agenda Number: 10.w. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 23-293 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 8 with <br />Del Conte’s Landscaping, Inc. for Citywide Median Maintenance and Weed Abatement in City <br />Right-of-Ways for $111,699.12 from July 1 through December 31, 2023 <br />COUNCIL PRIORITY <br />·Infrastructure <br />SUMMARY <br />The City has a Non-Professional Service Agreement with Del Conte’s Landscaping, Inc. to <br />provide landscape maintenance and weed abatement services in City right-of-ways. The <br />proposed amendment for a contract extension will provide additional time for staff to issue a <br />comprehensive RFP for services with a new contract start date no later than January 1, 2024. <br />RECOMMENDATIONS <br />Staff recommends that the City Council approve and authorize the City Manager to execute <br />Amendment No. 8 to a Non-Professional Services Agreement with Del Conte’s Landscaping, <br />Inc. to provide monthly median maintenance and weed abatement services in City <br />right-of-ways for six months starting July 1, 2023. <br />BACKGROUND <br />On August 31, 2015, the Public Works Department issued Request for Proposals (RFP) <br />55026 for Citywide median maintenance. Four firms submitted proposals deemed responsive <br />to the RFP. After review by a committee of internal staff, the five proposals were ranked and <br />Pacheco Brothers Gardening, Inc., a Hayward-based firm, was selected based on the firm’s <br />highest score and the second lowest bid price. The City entered into a contract with Pacheco <br />Brothers Gardening, Inc. on March 1, 2016. <br />Amendment No. 1 extended the Non-Professional Services Agreement through June 30, <br />2018 and allowed the City Manager to extend the contract annually for three additional years <br />by contract amendment. The subsequent year, Amendment No. 2 noted that the company <br />name had changed to Del Conte’s Landscaping, Inc. <br />Analysis <br />If authorized, the existing contract will be extended for six months in the amount of <br />$111,699.12. The new contract price reflects a 3.3% increase over the prior fiscal year. <br />Services include maintenance of medians and other right-of-way landscapes, and/or weed <br />abatement in forty-eight (48) distinct locations throughout the City including major streets such <br />Page 1 City of San Leandro Printed on 6/14/2023