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City of San Leandro City Council Meeting Date: July 17, 2023 Agenda Number: 10.d. Agenda Section: CONSENT CALENDAR File Number: 23-338 File Type: Staff Report Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 1 for $279,820 to the Consulting Services Agreement with HF&H Consultants, LLC to Provide Technical Assistance with the Procurement Process for Solid Waste Recyclables, and Organics Services Contracting (Phase 2), and Appropriation of $279,820 from the General Fund Undesignated Balance to Account 010-17-001-5120 COUNCIL PRIORITY ·Sustainability & Resiliency ·Fiscal Sustainability and Transparency SUMMARY The Franchise Agreement for Solid Waste, Recyclables, and Green Waste Services between the City of San Leandro and Alameda County Industries is set to expire on January 31, 2025. The Consulting Services Agreement provides technical assistance to develop a procurement process for future services. The initial phase of the franchise process was completed by HF&H Consultants, LLC in conjunction with City staff and included negotiation of a short-term extension of the current franchise agreement (if needed), and the development of an integrity policy to guide stakeholders through the procurement process. The proposed amendment (Phase 2) includes development of a procurement package to solicit services from prospective contractor(s), review of proposals received, community engagement, and negotiation of agreement(s). RECOMMENDATIONS Staff recommends that the City Council approve and authorize the City Manager to execute an amendment to the Consulting Services Agreement with HF&H Consultants to assist the City with the procurement process for solid waste, recyclables, and organics services contracting, and to appropriate funds from the General Fund undesignated balance . BACKGROUND The City established the Franchise Agreement for Solid Waste, Recyclables, and Green Waste Services (Franchise) with Alameda County Industries (ACI) on February 1, 2000. The Franchise had an initial term of ten years with an automatic extension of ten additional years. On July 20, 2009, the City Council approved Resolution No. 2009-117 to execute Amendment No. 10 to the Franchise. The amendment included a provision to extend the term of the agreement to January 31, 2025, in conjunction with the transition to a natural gas-powered collection services fleet. Page 1 City of San Leandro Printed on 7/12/2023