Reso 2026-037 Construction Contract (Bay Cities Paving & Grading)

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IN THE CITY COUNCIL OF THE CITY OF SAN LEANDRO RESOLUTION NO. 2026-037 RESOLUTION OF THE CITY OF SAN LEANDRO CITY COUNCIL TO AWARD A $3,999,677 CONSTRUCTION CONTRACT TO BAY CITIES PAVING & GRADING, INC. FOR ANNUAL STREET OVERLAY AND REHABILITATION, PROJECT NO. 2020.0050; TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND APPROVE INDIVIDUAL CHANGE ORDERS UP TO 5% (OR $199,984) OF THE ORIGINAL CONTRACT AMOUNT; AND TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND APPROVE CHANGE ORDERS UP TO A CUMULATIVE VALUE OF 20% (OR $799,936) OF THE ORIGINAL CONTRACT AMOUNT WHEREAS, the City of San Leandro did, on March 19, 2026, publicly open, examine, and declare all sealed proposals or bids for doing the work described in the bid documents for the subject project; and WHEREAS, said proposals were submitted to the Public Works Director who finds that the proposal hereinafter mentioned is the lowest responsive bid by a responsible bidder for doing said work; and WHEREAS, the subject project is categorically exempt from the California Environmental Quality Act; and WHEREAS, change orders to clarify the work or respond to unusual existing conditions are a normal aspect of public contracting and construction; and WHEREAS, in order to expedite the delivery of public projects on schedule and on budget, provide that subcontractors and workers are paid in a timely fashion, avoid as much as possible costly delay claims, and ensure that the City completes projects, and products that are to the City's highest standards, the City Council finds that providing authorization to negotiate and approve change orders is in the best interest of public health, safety and welfare. NOW, THEREFORE, the City Council of the City of San Leandro does RESOLVE as follows: That said City Council hereby rejects all of said proposals or bids except that herein mentioned; hereby waives any irregularities in the proposal or bid of the apparent lowest responsive and responsible bidder; and hereby awards the contract for doing said work to the apparent lowest responsive and responsible bidder, therefore, to wit Bay Cities Paving & Grading, Inc., in the amount of $3,999,677; and That the City Manager or her designee is authorized to negotiate and approve individual change orders up to 5% of the original contract amount, or $199,984; and That the City Manager or her designee is authorized to negotiate and approve cumulative change orders up to a maximum of 20% of the original contract amount, or $799,936.