|
<br />City of San Leandro Meeting Date: September 24, 2012 Oral/Discussion Item File Number: 12-455 Agenda Section: WORK SESSION Agenda Number: 2.B. TO: City Council Work Session FROM: Chris
<br />Zapata City Manager BY: Mike Bakaldin Public Works Director FINANCE REVIEW: Not Applicable TITLE: Discussion on Joint Use of Burrell Field ATTACHMENT · New Burrell Complex Maintenance
<br />Estimates (dated May 17, 2012) PREPARED BY: Mike Bakaldin, Public Works Director, Public Works Department City of San Leandro Page 1 Printed on 9/18/2012
<br />Last Updated: 5/17/12 A B C D E F Reservations Reservations Reservations Reservations Reservations Reservations 3 Nights; 5 Nights; 3 Nights; 5 Nights; 3 Nights; 5 Nights; 1 Wknd. 2
<br />Wknd. 1 Wknd. 2 Wknd. 1Wknd. 2 Wknd. NOTES: 1. Standards differ between City and District for locks, security cameras, building management system, alarm system, and janitorial supplies.
<br />2. Establish Replacement Fund -How to set up? 3. Total does not include start-up marketing. To be done by contract (not City or District) . CITY -PUBLIC WORKS DEPARTMENT Burrell & Track
<br />Field Weekday clean up Burrell $8,268 $13,780 $12,402 $20,670 $16,536 $27,560 Weekend clean up Burrell $2,106 $4,212 $2,106 $4,212 $2,808 $5,616 Hand pick Burrell field (1x/week) $4,134
<br />$4,134 $4,134 $4,134 $8,268 $8,268 Hand clean gum/etc. on track field (1x/week); no pressure washing (blow and hose only) $4,134 $4,134 $4,134 $4,134 $8,268 $8,268 Hose down concrete
<br />areas/pressure wash bleachers $1,590 $1,590 $1,590 $1,590 $13,780 $13,780 Landscape maintenance (lot medians) -by contract $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 Graffiti clean up
<br />-labor (hrs per week) $1,378 $2,756 $4,134 $6,890 $8,268 $13,780 Graffiti clean up -materials $1,300 $2,600 $1,300 $2,600 $3,900 $5,200 Janitorial -by contract $16,000 $27,300 $21,650
<br />$29,000 $35,750 $45,500 Facility maintenance personnel $8,268 $13,780 $12,402 $20,670 $16,536 $27,560 Electrical repairs -supplies $1,500 $5,000 $3,000 $7,500 $12,000 $15,000 Plumbing
<br />repairs -supplies $2,000 $8,000 $2,500 $10,000 $2,500 $10,000 Structural repairs -supplies $1,500 $4,500 $3,000 $4,500 $6,000 $8,000 Snack Bar refrigeration and appliance repairs -by
<br />contract $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 Fence and gate repairs -by contract $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 PGE Utility Costs $18,000 $28,000 $18,000 $28,000 $18,000
<br />$28,000 EBMUD Utility Costs $2,000 $3,000 $3,500 $4,000 $4,500 $5,500 Parking Lot Maintenance (Striping, paving, potholes, signs) $2,000 $3,000 $2,000 $3,000 $3,000 $4,000 Attendant
<br />for All-Day Events --Labor Only ADA costs and repairs $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 Stadium Lights (replace bulbs & repairs) -by contract $2,500 $3,250 $3,000 $3,750 $4,250
<br />$5,000 Subtotal PW Burrell Costs $87,178 $139,536 $109,352 $165,150 $174,864 $241,532 CITY -RECREATION & HUMAN SERVICES DEPT. Scheduling follow-up $8,000 $8,000 $8,000 $8,000 $8,000
<br />$8,000 General Customer Service $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 Score Board Technician (assumed to be reimbursed through fees) $0 $0 $0 $0 $0 $0 Subtotal Recreation Costs $13,000
<br />$13,000 $13,000 $13,000 $13,000 $13,000 CITY -PUBLIC WORKS DEPARTMENT Pac 1 & 2 and Soccer Field Weekday clean up Pac 1 & 2 and Soccer Field $8,268 $13,780 $16,536 $27,560 $16,536 $27,560
<br />Weekend clean up Pac 1 & 2 and Soccer Field $2,106 $4,212 $2,808 $5,616 $2,808 $5,616 Irrigation repairs for Pac 1 & 2 and Soccer Field $600 $900 $1,500 $1,800 $1,500 $1,800 Ball Field
<br />materials $6,000 $8,200 $6,000 $8,200 $6,000 $8,200 Fence and gate repairs -by contract $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 Field Lights (replace bulbs & repairs) -by contract
<br />$2,500 $3,250 $3,000 $3,750 $4,250 $5,000 PGE Utility Costs $18,000 $28,000 $18,000 $28,000 $18,000 $28,000 Subtotal PW Pac Costs $38,974 $59,842 $49,344 $76,426 $50,594 $77,676 Tennis
<br />Courts Annual City maintenance costs for Tennis Courts $3,760 $3,760 $3,760 $3,760 $3,760 $3,760 Annual City maintenance Tennis Courts supplies $1,200 $1,200 $1,200 $1,200 $1,200 $1,200
<br />SCENARIOS Hybrid $250/event; not included in Totals NEW BURRELL COMPLEX MAINTENANCE ESTIMATES 'Closed to Public' assumes facilities are locked except for paid/reserved activities, with
<br />usage as noted. 'Open to Public' assumes facilities are unlocked between dawn and dusk or 9 pm. 'Nights' could also include afternoons, but are weekdays and not the entire day. 'Wknd.'
<br />assumes a 10-hour all-day event. Under Scenarios E & F, it is assumed that the large bathroom would be open to the public at all times; for Scenarios A-D, only the small restroom near
<br />tennis courts is open at all times. These scenarios assume City will maintain Pac 1&2, soccer field, tennis courts, and overall site costs such as landscaping, fencing, etc; and SLUSD
<br />would maintain the Burrell synthetic track and field. (Burrell Closed; Pac Open) Closed to Public Open to Public
<br />Subtotal PW Tennis Costs $4,960 $4,960 $4,960 $4,960 $4,960 $4,960 SLUSD (City numbers shown) Apply crumb rubber (after 3-5yrs) Seam/surface repairs (normal use/minimal vandalism) $1,500
<br />$2,000 $1,500 $2,000 $4,000 $6,000 Fluff field w/machine $3,600 $3,600 $3,600 $3,600 $3,600 $3,600 Thorough wash down and disinfect $1,500 $1,500 $1,500 $1,500 $3,000 $3,000 Broom and
<br />Sweep Burrell by machine to pick up contaminents $3,000 $3,000 $3,000 $3,000 $6,000 $6,000 Subtotal SLUSD (City numbers) Burrel Costs $9,600 $10,100 $9,600 $10,100 $16,600 $18,600 EXISTING
<br />CITY MAINTENANCE COSTS Annual City maintenance costs for Pac 1 & 2 -$3,961 -$3,961 -$3,961 -$3,961 -$3,961 -$3,961 Pac 1 & 2 City labor -$20,100 -$20,100 -$20,100 -$20,100 -$20,100 -$20,100
<br />Pac 1 & 2 City materials -$8,200 -$8,200 -$8,200 -$8,200 -$8,200 -$8,200 Pac 1 & 2 Building Maintenance (includes restroom) -$636 -$636 -$636 -$636 -$636 -$636 Pac 1 & 2 Building Maintenance
<br />-supplies -$700 -$700 -$700 -$700 -$700 -$700 EBMUD for last 12 months -$27,050 -$-$27,050 -$27,050 -$27,050 -$27,050 -$27,050 PGE Utility Costs -$14,000 -$14,000 -$14,000 -$14,000 -$14,000
<br />-$14,000 Annual City maintenance costs for Tennis Courts -$3,760 -$3,760 -$3,760 -$3,760 -$3,760 -$3,760 Annual City maintenance Tennis Courts supplies -$1,200 -$1,200 -$1,200 -$1,200
<br />-$1,200 -$1,200 Annual SLUSD maintenance costs for Burrell -$10,000 -$10,000 -$10,000 -$10,000 -$10,000 -$10,000 Subtotal Existing City & District Costs -$89,607 -$89,607 -$89,607 -$89,607
<br />-$89,607 -$89,607 NET INCREASE SLUSD COSTS: -$400 $100 -$400 $100 $6,600 $8,600 NET INCREASE CITY COSTS: $64,505 $137,731 $97,049 $179,929 $163,811 $257,561 NET INCREASE ALL COSTS: $64,105
<br />$137,831 $96,649 $180,029 $170,411 $266,161 Would need to assume cost in 3-5 yrs; not included in Totals
|